Administrative Assistant

The Program
At WJS Canada, our dedicated staff assist people with developmental disabilities and mental health diagnoses to become active, empowered and involved in their communities regardless of the challenges they face.
In Your Role You Will
- Prepare, code & submit for approval invoices, bills, expense claims, petty cash fund etc. according to established timelines.
- Complete and submit payroll time sheets, leave requests and other personnel forms.
- Create professional program reports, documentation and written communications.
- Represent WJS Canada in a professional manner on the telephone and in-person reception.
- Organize, maintain and securely store confidential client & employee personnel records & files (electronic and paper), incoming information/documents, etc.
- Schedule meetings, appointments, interviews and conduct reference checks.
- Assist in the evaluation of program/service deliverables and contribute information and recommendations toward improvements.
- Maintain office supplies and equipment.
- Adhere to program and provincial standards as well as WJS Canada policies and procedures.
- Liaise with funding agencies and other WJS offices.

The Position
Located at a busy downtown office environment near the MacEwan campus, the successful applicant will draw upon their significant administrative experience (preferably in the social services sector) to assist the Program Director and other management with administration for the Community Disabilities Services & Integrative Behavior Support programs.
Criminal Record Check/Ministry Check Statement
** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.
- Certificate or Diploma in Office Administration
- 2+ years similar administrative or Executive Assistant experience in a demanding office environment
- Type 60+ wpm with high accuracy - typing assessment will be conducted
- Excellent Microsoft Office 365, Word, Excel, Outlook and data entry skills
- Superb organizational skills AND proven experience maintaining client and personnel file, data systems, payroll and invoicing
- Well-developed problem solving & multi-tasking & prioritizing skills
- Must have a reliable vehicle

What WJS Canada does
WJS Canada, a national social services agency, works with government ministries, community and social organizations in Alberta, British Columbia and Ontario through over 90 contracts. Together, we provide community-based services to children and families, persons with developmental disabilities, at-risk youth and young offenders, designed to foster positive life changes, increase self-esteem and confidence. As a Certified B-Corp, for-profit company, we use the power of business to build a more inclusive and sustainable economy. Over the past 30 years, we've grown to over 700 dedicated staff who serve approximately 1,600 persons through over 125 services, with revenues that exceed $50 million annually.
Our Employees Enjoy
WJS Canada provides a respectful, supportive environment where your good ideas are welcome and there are plenty of opportunities to learn and grow your career.

**We also provide**:

- Competitive wages based on education & experience
- For 30+hr/wk employees: Employer paid Extended Health, Dental, AD&D, Dependent Life benefits

Website reference

Closing Statement
We recognize that equity diversity and inclusion (EDI) is an important element in our work and in our day to day lives.