Administrative and Bookkeeping Assistant

**Job Title: Administrative and Bookkeeping Assistant**

**Location**: In-Office

**Employment Type**: minimum 24hrs/wk, high potential for 40hrs/wk

**Experience Level**: Intermediate (2-5 years)

Looking for an exciting opportunity to work with some of the latest technology in drone operations? AeroVision streamlines critical infrastructure inspections with faster, safer, and cost-effective drone technology, so asset managers get the most accurate data with mínimal downtime and near-zero risk to their teams.

**ABOUT AEROVISION CANADA**

AeroVision Canada supports clients across multiple industries and projects ranging from simple to highly complex. Our operations have spread across Canada and internationally, with head offices in Nova Scotia and California. Our core business is drone-based commercial asset inspection, survey/mapping, and modelling. We offer a safe, trusted, cost-effective, and highly professional and experienced approach to data capture with an emphasis on client satisfaction and quality. AeroVision Canada is a fully approved commercial operator in Canada and the US, with a team of ~35 and growing

**JOB DESCRIPTION**

We are seeking an on-site, detail-oriented, and organized Administrative and Bookkeeper Assistant to join our team on a part-time basis. This position may quickly grow into a full-time position. Your expertise will play a vital role in maintaining our financial health and enhancing the day-to-day efficiency of our business. In this role, you will be responsible for performing various administrative and bookkeeping duties, such as but not limited to:

- Answering phones and relaying calls or messages,
- Open & distribute mail and other materials,
- Ordering and maintaining office supplies,
- Maintain manual and digital information files,
- Arrange travel related itineraries and make reservations,
- Maintain accurate financial records,
- Payroll input and review,
- Expense entry and management,
- Accounts Receivable and Payable processing and reconciliation,
- Prepare and submit tax forms and other required compliance documentation,
- Support budgeting and forecasting by providing relevant financial data,
- Collaborate with the team to improve financial processes and ensure smooth operations,
- Support month-end activities,
- Supporting both our Canadian and US operations,
- Other duties as assigned.

**YOUR RESPONSIBILITIES WILL BEGIN AS PART-TIME (24 hrs/week )**
- On-site at the Mount Uniacke location
- Work directly with management and other team members

**QAULIFICATIONS AND REQUIREMENTS**
- Minimum of 2 years of administrative and bookkeeping experience or a similar role.
- Microsoft Office - MS365 at intermediate level or greater.
- Proficiency in the QuickBooks Online Accounting Software.
- Solid understanding of office and bookkeeping procedures, practices, and processes.
- Experience in payroll, budgeting, accounts receivable, and accounts payable is an asset.
- Attention to detail and accuracy required.
- Strong organizational skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Working experience with Google Suite.
- Experience working with small or medium businesses.

**ASSETS**

The following are assets:

- Proficiency with QuickBooks Online or other accounting software.
- An interest in efficiency and improvements.
- Any relevant education in the Accounting or Commerce field, either formal or informal

Fluency in English (Read and write) is required.

**Job Types**: Full-time, Part-time

Pay: $19.50-$24.00 per hour

**Benefits**:

- Casual dress
- On-site parking
- Paid time off

**Language**:

- English (required)

Work Location: In person