Administrative Assistant

**Regular/Temporary** - Regular **Job Title** - ADMINISTRATIVE ASSISTANT **Job ID** - 69538 **Location** - Central Campus **Open Date** - 05/20/2025 **Job Type** - Limited Term (>12 months) **Close Date** - 06/03/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Nuclear Reactor **Salary Grade/Band** - Grade 6 **Salary Range** - $22.94 - $36.83 (hourly) **Contract Duration** - 12.2 Months **Hours per Week** - 35 **Posting Details** **Schedule** - Monday-Friday (35 Hours per week) **Education Level** - 2 year Community College diploma in Office Administration or related field of study **Career Level** - Requires 3 years of relevant experience. **Unit/Project Description**: Nuclear Operations and Facilities at McMaster comprises a world class suit of nuclear facilities, including the McMaster Nuclear React, the Cantre for Advanced Nuclear Systems shielded facilities, the McMaster University Cyclotron Facility, the McMaster Accelerator Laboratory, the McMaster High Level Laboratory facility and the Taylor Radiobiology Source. This suite of nuclear facilities is key to our identity as “Canada’s Nuclear University” and a major effort is underway to increase the research and educational impact of these facilities in this priority strategic area of the University. **Job Summary**: Organizes and performs a full range of administrative duties associated with a commercial operation that requires a thorough understanding of established functions, policies, and procedures. Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks. **Purpose and Key Functions**: - Establish priorities for general office operations. - Plan and coordinate a variety of events and activities such as conferences, seminars, meetings, and workshops. - Identify persons requesting access to the reactor and grant access to facility upon recognition. - Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel. - Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries. - Write a variety of documents such as correspondence, procedure manuals, reports, and minutes. - Record and transcribe minutes for various committees and meetings. - Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications. - Provide policy and procedure information to others. - Gather and compile the paperwork required to facilitate hiring and payment processes. - Gather and process information required to implement security protocols specific to the nuclear reactor. - Collect, verify, and input data into a variety of spreadsheets and databases. - Coordinate the calendar of supervisor and others and resolve scheduling conflicts. - Write a variety of formal notes and records such as meeting minutes. - Update and maintain information on websites and social networks. - Format, word process, edit, and proofread a variety of documents and materials. - Monitor and order office supplies. - Source and obtain pricing information for office supplies and equipment. - Set up and maintain filing systems, both electronic and hard copy. - Classify, sort, and file correspondence, records, and other documents. - Update and maintain confidential files and records. - Handle sensitive material in accordance with established policies. - Assemble, copy, collate, and disseminate a variety of documents and materials. - Open and distribute incoming mail and faxes. - Prepare outgoing mail, faxes, and courier shipments. **Requirements**: - 2 year Community College diploma in Office Administration or related field of study - Requires 3 years of relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement. **How To Apply** **Employment Equity Statement** McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. Job applicants requiring accommodation to participate in the hiring process should contact: - Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or