Office and Accounting Administrator

3 days ago

Ayr, Canada IN4Structure.ca Full time

iN4Structure Ltd. has earned an outstanding reputation in the construction and management of infrastructure projects. We are an experienced sewer & watermain contractor with projects that include residential and industrial subdivisions as well as road reconstruction. As a company accredited with ISO 45001 and recognized as a Safe Employer under the SOSE program, we maintain health and safety protocols that all of our employees adhere to.

We are currently seeking an Part-Time Office and Accounting Administrator to join our team. We want a team player who has a desire to make a difference and takes pride in their work.

This role allows a flexible work schedule (Great for working parents)

**The role and responsibilities**:
**Office and Administration**
- Phone answering and greet visitors
- Maintain Office and supplies
- Mail checking and distribution
- Arrange courier for cheque pick up

**Accounts Payable**
- Matching, price checking and processing of vendor invoices
- Reconciliation of vendor statements with company payable records and investigate discrepancies
- Prepare expense reports
- Preparation of monthly cheque runs, and EFT payments
- Serve as the main contact person for correspondence with vendors

**Invoicing**
- Creating Invoices, credit memos / debit memos

**Payroll**
- Back up for Payroll

**Executive Assistance to the President**

**Other Duties as assigned**

**Required Qualifications**:

- 2+ years of accounting experience in a high-volume AP environment is preferred
- Experience in the construction industry, including construction billings, percentage of completion accounting and holdbacks is an asset
- Strong analytical skills and attention to detail
- Good organizational skills along with good written and verbal communication skills
- Excellent interpersonal, problem solving, and multitasking skills
- Ability to meet deadlines through effective time management and planning
- Experience with Sage50 accounting software is an asset
- Intermediate knowledge of the Microsoft Office Suite with a focus on excel.

We thank all applicants for their interest in a career with iN4Structure Ltd. Please note only those who are selected for further consideration will be contacted for interviews.

iN4Structure Ltd. is an equal opportunity employer. We are committed to employing a diverse workforce and encourage all qualified individuals to apply. Upon request, we will endeavour to remove any barrier to the recruitment and selection process and provide accommodations for persons with disabilities.

**Benefits**:

- Company and social events
- Business casual dress
- Paid time off
- Winter holiday shutdown

**Schedule**:

- Flexible work hours (20-25 hours per week that can be dispersed however you’d like over 3-4 days between the hours of 8:00am-4:30pm)
- Ability to work offsite, if required
- Access to a vehicle is required
- Work location: in-person

**Job Types**: Part-time, Permanent

Pay: $22.00-$28.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift

**Experience**:

- Accounting: 2 years (preferred)

**Location**:

- Ayr, ON N0B 1E0 (preferred)

Work Location: In person

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