Administrative Assistant

2 weeks ago

Ayr, Canada REMAX - Susie Hegan, Mandy Roth, & Aaron Hepomaki Full time

**Real Estate Administrative Assistant - Ayr Office**
- *PLEASE READ THE WHOLE AD BEFORE RESPONDING*_

**Location**: Ayr, ON

**Job Type**: Full-time (35+ hours per week)

**Independent Contractor**: $20.00-$22.00/hour based on experience

**About the Role**:
We are seeking a proactive and highly organized Real Estate Administrative Assistant to support three busy Realtors in our Ayr office. This role includes a mix of office tasks, client interaction, errand running, and daily workflow management.

**Responsibilities**:

- Daily office management including answering phones, greeting walk-ins, maintain cleanliness, and oversee petty cash and office supplies.
- Manage and schedule showings, process real estate transactions, and ensure paperwork accuracy.
- Efficiently manage calendars and client databases.
- Prepare offers, listing contracts, and amendments.
- Oversee and manage social media advertising, posts, and stories.
- Coordinate and help execute marketing events.
- Assist with personal and professional errands such as client gifts, mail collection, and shopping.
- Support real estate agents with day-to-day tasks.

**Requirements**:

- Must possess your own laptop, cellphone, and reliable vehicle.
- Strong organizational skills and ability to manage multiple tasks simultaneously.
- Excellent verbal communication and creative writing skills.
- Proficient in technology (specifically Apple products), social media, Canva or other graphic design tool(s), and MS Office.
- Previous executive assistant experience is preferred but not required.
- Experience with MLS/Matrix system, brochure design, and social media advertising is advantageous.
- Ability to work well in a team and contribute creatively to improve client experiences and operational efficiency.
- Fluent in English, both spoken and written.
- Confident and eager to tackle new challenges.
- Comfortable working with highly creative and less organized individuals.
- Brings great energy but can remain calm in stressful situations.
- Strong family values and enjoys interacting with people.
- Presents a positive image for the office and organization.
- Ensures deadlines are met and adapts quickly to changing priorities.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

**Additional Notes**:

- Experience in real estate is beneficial but not mandatory.
- While a resume is essential, we encourage you to submit any additional materials that showcase why you are a great fit for this role. A few casual sentences about your suitability for the position are welcome over a formal cover letter.

**To Apply**:
**Job Types**: Full-time, Temporary
Contract length: 6-9 months

Pay: $20.00-$22.00 per hour

Expected hours: 35 per week

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-02-23

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