Office Administrator/receptionist

2 weeks ago

Ayr, Canada Aevitas Inc. Full time

Aevitas Inc. is a leader in the environmental services industry. We are looking for people who thrive in a fast-paced work environment and are committed to providing the highest level of customer service in a challenging, exciting work environment.

We offer a comprehensive benefits plan that includes but is not limited to RRSP/DPSP, prescription medication, extended health care, dental, optical, employee assistance program and paid sick and personal time.

Aevitas is currently seeking an Office Administrator/Receptionist working out of our Ayr, Ontario location.

**Key responsibilities include but are not limited to**:

- Answer general phone inquiries in a professional & courteous manner
- Update and send general and workplace insurance documentation to clients
- Enter and update purchase orders in the Material Tracking System
- Direct phone inquiries to the appropriate staff member
- Reply to general requests with accurate information
- Greet visitors to the company in a professional and friendly manner
- Use computer word processing, spreadsheet and database software
- Sort incoming faxes, mail and packages for distribution
- Prepare outgoing faxes, mail and packages for management and directors
- Data entry and upkeep or organization data bases ensuring a high level of accuracy
- Create, update and provide tracking reports to clients as required
- Maintain electronic and hard-copy job filing system for associated documents
- Provide administrative support to management and other staff
- Additional duties as assigned

**Qualifications**:

- Post-secondary education in office, business, accounting or equivalent
- In-depth knowledge of Microsoft Word, Excel, and PowerPoint
- Experience with AccPacc an asset
- 1-3 years’ related work experience
- Accounting experience, particularly with Accounts Payable would be an asset
- Well organized & meticulous eye for detail
- Strong time-management skills and competency for handling multiple tasks/projects and objectives quickly
- Strong verbal and written communication skills
- Outstanding inter-personal and problem solving skills
- Ability to work in a team environment and able to function effectively as a member of a team

**What we offer**:

- Comprehensive medical and dental benefits
- Competitive salary
- Annual wage increases
- paid sick and personal time annually
- Opportunity for growth and development

**Job Types**: Full-time, Permanent

Pay: $18.00-$19.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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