Office Administrator

**Office Administrator - Community Support Services (Permanent Full Time)**

**Location / **Lieu: Sarnia/Chatham

**Position / **Poste**:Office Administrator - Community Support Services (Permanent Full time)**

**Duties / **Fonctions

• Provide administrative support to the South West Ministry of Health funded programs and management teams
• Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records
• Enter data, and prepare payroll and finance reports for program managers
• Prepare invoices and purchase orders
• Update and maintain program manuals and other organizational manuals as appropriate
• Organize and prepare for meetings/presentations/training, including attending and taking/preparing minutes as required
• Maintain and assist with continuous improvement of data collection systems to support the programs
• Coordination of training and travel arrangements
• Assist in preparation of documents and reports for internal purposes and funders
• Liase and work with community providers to schedule all staff training.
• Perform general office administrative duties such as file management/archiving, inventory maintenance for office supplies and assist with routine maintenance functions for office equipment
• Assist in coordination and communications between departments

**Qualifications / **Compétences requises

• Minimum Grade 12. Business / Accounting College Diploma preferred
• Minimum 3 years related administrative experience
• Advanced experience in Microsoft Office; Word, Excel, and PowerPoint
• Familiarity with Quality Management Systems including ISO
• Ability to function in an organized manner
• Ability to take initiative and problem solve
• Ability to take verbal and written direction and follow through to complete assigned tasks
• Flexibility to changing demands of the job
• Strong interpersonal and communication skills
• Good command of grammar and accuracy with figures (attention to detail)
• Possess a valid driver’s licence and access to reliable vehicle
• Fluency in French a strong asset
• Able to work remotely and in office

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

**Applications accepted until / **Candidatures acceptées jusqu’au _(mm/dd/yy)_: 03-10-23

**PLEASE INDICATE “OFFICE ADMINISTRATOR- SARNIA/CHATHAM” IN EMAIL SUBJECT LINE**

**Name**: April Nelmes

**Position**: Regional Director

**Address (#, street/rue, suite, city/ville, province, postal code): 1086 Modeland Rd., Building 1050, Sarnia N7S 6L2**

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommend by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00 per year

Work Location: Hybrid remote in Sarnia, ON