Administrative Assistant

Bargaining Unit: - Non Union- Competition #: - NU24-018- Job Type: - Temporary Full Time- Department: - Patient Safety Services- Hours of Work: - variable- Date Posted: - November 4, 2024- Job Number: - J1024-0417- Number of Positions: - 1- Length of Position: - Duration of LOA- Closing Date: - November 11, 2024 At Bluewater Health, we are committed to fostering a Culture of Kindness and promoting health through partnership. With locations in Sarnia and Petrolia, we are proud to serve approximately 131,000 residents of Sarnia-Lambton. Our dedicated team, consisting of nearly 2,500 staff members, professional staff, and volunteers, works tirelessly to provide specialized acute, complex continuing care, allied health, and ambulatory care services. Our purpose statement, "Health through partnership, Caring with kindness," is at the heart of everything we do. We believe in treating each other, our patients and families, and our community with compassion and respect. Our corporate health human resources campaign, Building Blue, emphasizes our commitment to growth, innovation, and creating a supportive work environment where every team member can thrive. The successful applicant will work in compliance with all relevant and applicable legislation and Hospital Policies and Procedures, will practice the Bluewater Health Standards of Performance Excellence and will fulfill their role within the Attendance Support Program parameters. The successful applicant will also possess effective communication and interpersonal skills, will have the ability to work independently and as part of a team, and will have strong attention to detail and accuracy. Each member of Bluewater Health is called to embrace patient and family-centred care in its fullest form. This includes using techniques and strategies to communicate “I care and I respect you,” providing information in a way patients and families can understand, listening to patients and families to learn what an exemplary healthcare experience means to them, and seeking their perspective throughout their stay and during improvement initiatives. **Qualifications**: - Diploma in Office Administration required - Diploma Executive Office Administration (preferred) **Skill, Ability and Experience**: - Three years recent experience in an Administrative Assistant role preferred - Knowledge of medical terminology preferred - Demonstrated proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook and Adobe) required - Recent experience in Customer service preferred - Excellent oral and written communication skills required - Ability to set and balance priorities, plan, organize, execute duties, and meet multiple deadlines required - Highly developed critical thinking skills, decision-making, conceptualization, balance priorities and meets deadlines required and problem solving ability required - Ability to condense complex discussion into accurate, legally binding motions/minutes of corporate meetings required - Ability to maintain discretion and strict observance of confidentiality required - Recent experience in a hospital/healthcare environment preferred - Experience in the use and development of data bases and capable of managing content within a web portal internet/intranet preferred - Working knowledge of hospital operations and structures, healthcare environment, governance processes, practices and structures preferred - Experience with legal or healthcare insurance processes preferred **Principal Duties**: - Provide administrative support for Quality, Patient Safety Services, Risk Management - Performs general administrative support duties - Support quality program in booking Quality Care Review meetings and maintain the recommended actions templates - Supports risk management program through booking meetings, securing documents, collaborating with medical records, legal and insurance partners - Other related duties as assigned We thank you in advance for your interest in Bluewater Health, however, only those applicants selected for an interview will be contacted. In accordance with Bluewater Health policy, offers of employment to prospective employees are conditional upon the successful completion and disclosure of a Police Records/Vulnerable Sector Check.