Executive Assistant, Office of The President

Position Title:
Executive Assistant, Office of the President & CEO (Telework/Hybrid)

Status of Employment:
Permanent

Position Language Requirement:
English (assessed), French (assessed)

Language Skills:
English (assessed) (Reading - C - Advanced), English (assessed) (Speaking - C - Advanced), English (assessed) (Writing - B - Intermediate), French (assessed) (Reading - C - Advanced), French (assessed) (Speaking - B - Intermediate), French (assessed) (Writing - C - Advanced)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:
2024-12-08 11:59 PM

This role is a hybrid work arrangement. Work schedule to be discussed with the hiring Manager according to the guidelines defined by the department.

Your role

We are looking for a highly motivated Executive Assistant to collaborate with the Office of the President & CEO, CBC/Radio-Canada.

This Office is responsible for the successful management of all the priorities of the President/CEO and the Corporation including the development and implementation of national and international strategies and projects that impact the activities of the business directly. The Office also manages ongoing dealings with the Corporations’ Board of Directors, Senior Executive Team and staff of internal components as well key industry and political stakeholders.

In this role, you will support the President and Chief of Staff in various aspects of the day-to-day operations.

This position will ideally be based in Montreal.

Main Responsibilities

Calendar Management- Coordinate the President and CEO’s schedule, meetings and management of documents;- Proactively assist with daily task management and follow ups while managing changing priorities and competing deadlines;- Manage the meeting schedule of the Senior Executive Team, manage an editorial calendar for the agenda of these meetings and coordinate all documentation;- Attend and prepare meeting documents, take minutes as well as action items and ensure follow-ups.

Communications- Assist with the flow of communication, tracking deadlines and targets in a timely manner;- Ensure information and inquiries are directed and processed quickly and efficiently;- Ensure the management of requests for access to information efficiently and quickly;- Compose and edit a variety of materials, including internal and external correspondence and presentations;- Collaborate with internal and external stakeholders and develop good relationships;- Develop and leverage relationships across departments as well as inter-departmental.

Business Travels- Coordinate detailed business travel plans (at times complex), itineraries and agendas on behalf of President and CEO and Chief of staff including airfare, hotel accommodation, ground transportation, etc.;- Complete and track travel and expense claims proactively.

Administration- Support and manage all technology requirements on behalf of the President and CEO and Chief of Staff;- Support and manage various administrative projects;- Responsible for filing, record-keeping, and contract management;- Process invoices and help with various budget tracking;- Investigates and resolves problems related to administrative matters.- Has work experience in a senior office;- Has proven work experience in a complex organization;- Is a highly organized and detailed oriented;- Works well in a fast-paced environment and under pressure;- Has a strong ability to handle multiple priorities and meet stringent deadlines;- Is a highly effective communicator;- Is team oriented;- Is motivated and proactive, with a solutions-focused attitude;- Is curious and committed to continuous learning;- Has the ability to comprehend and act on complex and sensitive matters;- Has professional tact and diplomacy;- Handles sensitive information with discretion and confidentiality;-
- University degree or equivalent;- Relevant experience will also be considered;- Bilingualism (French and English) is essential;- Willingness to work flexible hours, as needed;- Travel may be required.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervad