Executive Assistant

2 weeks ago

Montréal, Canada Yumi Organics Full time

We are looking for someone with a very entrepreneurial personality and or background

**About The Brand & Company**

**ROLES AND RESPONSIBILITES**:

- Provide administrative support to the team and president to enhance everyone's capacity to perform their roles;
- Organize and plan the president's calendar and meetings;
- Anticipate issues and address them with the team proactively;
- Meet and greet visitors, keeping the office organized;
- Follow-up on deadlines and commitments to ensure all business items are appropriately executed;
- Support on escalated customer service or employee issues as needed;
- Take the lead on special (small scale) projects from A to Z including planning, budgeting and execution;
- Pull reports weekly and monthly to reports to the president ;
- Pull sales reports and support VP of Sales in organizing his follow ups;
- Assist the team during Tradeshow season with logistics, movement of inventory, flight bookings, accommodations, etc.;
- Support on day to day tasks of processing forms and paperwork;
- Support the team in staying on key tasks and projects, ensure projects are executed on time;
- Tracks ongoing projects and stays well informed on related activities;
- Assist in assigning tasks, creating decks, conducting research and executing special projects as needed;
- Maintain a strong organizational system for all materials and information;
- Ensure great communication between team members;
- Challenge the status-quo by consistently identifying areas of improvement, diagnosing issues, and coming up with solutions to resolve them;
- Keep the office organized and stocked;
- Assist your colleagues from different departments to achieve their goals;
- Translate documents & texts from English to French, and vice-versa;
- Prepare standard operating procedures to ensure day to day runs smoothly;
- Prepare and send samples of products to potential partners & clients;
- Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers;
- Conducting research and creating reports on various topics based on the needs of the executive;
- Organizing team bonding events;
- Maintaining a high degree of discretion and confidentiality;
- Take a role of project manager to a certain extent; Click Up officer, keeping the boards up to date on a daily basis and keeping departments accountable for their deliverables

**JOB REQUIREMENTS (What you need to excel in this position)**

**Essential**:

- Exceptional attention to detail and accuracy
- Communication and interpersonal skills
- Ability to conduct research and create reports or presentations
- Time management
- Ability to learn quickly
- Tech savvy
- Ability to handle sensitive information with discretion
- Strong computer and office equipment skills
- Ability to work in a fast-paced environment
- Proactive in keeping track of everything
- Excellent problem solving and critical thinking skills
- Must have worked with CEOs, board of directors (5 years experience)

We hope to hear from you soon

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- executive assistant: 5 years (required)

**Language**:

- French and English (required)

Work Location: In person

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