Executive Assistant

6 days ago

Montréal, Canada CIMA+ Full time

**Job Description** Mission**

The Executive Assistant will be responsible for various administrative aspects and will be responsible for assisting the vice-presidency for the Transportation sector. The Executive Assistant will also be responsible for document management, quality control and administrative correspondence.

We offer a flexible hybrid working arrangement, allowing you to work from home and from our offices in the Metropolitan area.

**Main responsibilities**
- Manage the diary and expense accounts of the Transport Vice-Presidents
- Assist in business development and support colleagues in the department by planning, organising meetings, travel and making reservations when necessary.
- Prepare and revise correspondence and all other types of documents using the appropriate format.
- Provide support for the production, revision and layout of presentations, spreadsheets, reports, service offers, contracts and other texts in French and English, as required
- Look after the Transport Centre of Excellence
- Manage and monitor events and association subscriptions (registrations, coordination of conference attendance, etc.)

**Qualifications**
- College or vocational diploma (DEC, AEC or DEP) in administration, communications, office automation or another relevant field
- 5 years' experience in administration or a related field, or relevant experience as an administrative assistant, executive secretary and/or administrative coordinator
- Fluency in written and spoken French and English. Bilingualism is an essential requirement for this position in order to communicate effectively with a wide range of stakeholders, including our customers, partners and cross-sectoral teams at national level.
- Initiative, team spirit, good judgement, strong sense of aesthetics in communications, high concern for quality of work and attention to detail, ability to manage priorities and pressure
- Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro

**Additional Information**

Accommodations are available on request. Your Business Partner will process your request.

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