Administrative Assistant

1 week ago

Oakville, Canada One Elephant Integrative Health Team Full time

One Elephant Integrative Health Team is seeking an Administrative Assistant to complete our multidisciplinary team. Our award winning wellness clinic boasts a group of health care providers who work together in an interactive and team-based manner. Current disciplines include naturopathic medicine, chiropractic medicine, nutrition services, psychotherapy, physiotherapy, and massage therapy.

**The administrative assistant reports to the clinic directors and works alongside all other members of the clinical team.**
- Be fluent in English
- Be able to communicate clearly in written and oral correspondence
- Be friendly, kind, reliable and professional
- Be keen to take initiative and support the team’s success
- Have exceptional customer service skills
- Have excellent phone etiquette
- Have superior organizational skills and attention to detail
- Have knowledge and interest in healthcare, both conventional and complementary fields, and be able to describe the team and their skills to prospective patients
- Work well in a team-based environment

**Position responsibilities**:

- Greeting patients
- Filing, copying, faxing and scanning
- Working with the clinic’s online electronic medical record (EMR), billing and scheduling program
- Communicating well with clinical staff as well as other health care providers, clinics and medical institutions in the community
- Processing referrals, booking, payments and managing patient visits
- Maintaining office supplies and inventory as required in all areas of the clinic
- Opening and closing duties
- Maintaining a clean and inviting environment for patients
- Curating and developing material for use in marketing initiatives
- Other duties as assigned

**Qualifications**:

- Must be positive, friendly, dependable and hard-working
- Strong word processing skills and able to work well with online technology
- Availability to work most Saturdays (morning/afternoon) and one weekday afternoon/evening.

**Only those who are granted an interview will be contacted.**

**Job Type: Part-time**

**Job Type**: Part-time

Pay: $17.00 per hour

Expected hours: 6 - 16 per week

Schedule:

- Day shift
- Evening shift
- Weekends as needed

**Education**:

- Secondary School (required)

Work Location: In person

Expected start date: 2025-02-01

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