Administrative Assistant

1 week ago

Oakville, Canada Nexus Pass Online Inc. - Canada Full time

**Key Responsibilities**:

- Perform a variety of administrative and clerical activities to support the team
- Monitor the flow of information coming into the office and assist with maintaining smooth operations
- Update workflows and database reports regularly
- Maintain both electronic and paper filing systems
- Create, update and maintain Google Sheets for financial recording keeping
- Assist with ad hoc projects as needed
- Provide reception coverage and assist with answering phones and greeting clients
- Prepare courier labels and follow up on shipments
- Scan files for digitization and ensure documents are stored electronically
- Keep office supplies stocked and maintain organization of the office
- Perform routine filing, photocopying, and document formatting
- Work collaboratively with the in-office and virtual team to achieve departmental goals

**Skills & Experience**:

- Minimum 1-2 years of administrative experience in a professional environment
- Post-secondary education in administration is an asset
- Strong organizational, time management, and multitasking abilities
- Initiative, problem-solving skills, and attention to detail
- Customer service experience is an asset
- Ability to work well under pressure and meet deadlines in a fast-paced environment
- Personable, reliable, and able to work both independently and as part of a team

**Additional Information**:

- Flexibility in working hours (15-20 hours per week)
- Opportunity to work in a collaborative and supportive team environment
- Pay range: $17 - $19 per hour, based on experience

**Job Type**: Part-time

Pay: $17.00-$19.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Day shift
- No weekends

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2025-01-31
Expected start date: 2025-02-18

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