Administrative Assistant

1 week ago

Oakville, Canada Berkshire Hathaway HomeServices West Realty - Oakville Branch Full time

Berkshire Hathaway HomeServices West Realty - Oakville Branch (BHHS Oakville), is looking to add a strong administrative assistant to our growing office. At BHHS Oakville we embrace people that are eager to learn, are passionate about real estate, and thrive in a team environment.

Our Administrative Assistant role will expand and develop as our office grows, with the goal of a career path within Administration and Operations. As our office grows, you will have the opportunity to provide leadership within administration that will help facilitate our agents’ success.

If you have at least two years of administration experience, have your real estate license, are looking to take on more responsibility, and can use your talents to help a growing office - we want to hear from you

Overall Duties

The Administrative Assistant is tasked to perform the following overall duties:

- Liaise with Marketing Department regarding Sales Team needs for each property listing
- Broker loading all new listings and filing all relevant documentation
- Ensuring all relevant documentation is obtained from clients / agents and organized on time for each stage of listing process including proactively liaising with clients / agents to meet timelines
- Monitor and manage company’s active listings and pending transactions, proactively providing milestone notice for agents involved and active communication
- Manage client care process between the date of sale and date of completion, including the gathering of required information on the clients’ behalf, communicating with clients’ lawyers, and the coordination of property revisits
- Prepare and distribute monthly sales reports to all agents
- Manage and maintain company’s electronic filing system, ensuring all databases are up to date with client contact information, active and pending transaction details, vendor contacts and contracts, and vendor payments
- Organize and manage various company and client related events

Skills and Qualifications
- Real estate industry administrative experience considered an asset
- Real estate license considered an asset
- Ability to work autonomously with confidence to complete work
- Proficient in Microsoft Office and G Suite, with ability to adapt to new technology
- Extremely organized with proven ability to multitask
- Ability to proactively plan and provide solutions for team success
- Project and process management skills considered an asset

Other Duties

The list of duties and responsibilities mentioned herein is not exclusive. Duties and Responsibilities of the Administrative Assistant may change at any time.

Schedule Expectations

In our Downtown Oakville office, Monday through Friday, from 9:00am-5:00pm.

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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