Logistics, Administrative and Finance Officer

**Call for Applications - Terms of Reference**:
Logistics, Administrative and Finance Officer OR Logistics, Administrative and Finance Manager

**Location**:Ottawa, Ontario or Remote within Canada
**Duration**:12-month position with possibility of extension.

**About the YCSRR**

The Youth Coalition for Sexual and Reproductive Rights (YCSRR) is an international organization of young people (ages 18-29 years) committed to promoting adolescent and youth sexual and reproductive health and rights at the national, regional and international levels. We are volunteers from all over the world, with a small team of staff based in Ottawa to support us in this mandate. We are students, researchers, lawyers, health care professionals, educators, development workers, and most importantly, we are all dedicated activists.

Together, we work to ensure that the sexual and reproductive rights of all young people are respected, guaranteed and promoted, and strive to secure the meaningful participation of young people in decision-making that affects the lives of young people and adolescents. We do this through advocating, generating knowledge, sharing information, building partnerships, and training young activists.

**About the Role**

Under the supervision of the Executive Director (ED), the Logistics, Administrative and Finance Officer (LAFO) / Logistics, Administrative and Finance Manager (LAFM) will be responsible for the organisation’s overall financial and budgeting requirements and governance and administrative oversight. The LAFO/LAFM will form an integral part to the program budgeting, financial oversight and funding requirement compliance for the SHE SOARS project. The LAFO/LAFM is also responsible for supporting the ED in the preparation of financial and annual reports and audits, and, in collaboration with the ED and the Board of Directors (BD), for ensuring the governance and financial integrity of the organization.

This is a full-time position offered for one year, with an excellent benefits package and the possibility of renewal.

**Job Description - Duties & Responsibilities**
- Lead on financial management for the YCSRR and reporting to our funders, including overseeing grants and ensuring adherence to our funder/donor requirements.
- Prepare consolidated reports and budgets for all grants and/or reporting requirements.
- Work closely with the Program Manager to manage the budget for the SHE SOARS

Project as well as any other relevant staff to support the budget for other YCSRR projects in different regions.
- Maintain and oversee, with the support of an external bookkeeper, the financial log of expenses, deposits and transfers into accounting software.
- Maintain accurate and up-to-date records of all transactions and expenses for YCSRR activities.
- Develop and oversee project budgets and present expense reports in order to provide financial management advice.
- Coordinate and process payments.
- Assist ED in collecting documentation and follow-up for annual audit.
- Oversee governance obligations as required by law and/or funding agreements.
- Support the Board of Directors in the update and annual registration of members.
- Maintain and implement administration, governance and logistics procedures for external activities and projects.
- With the support of the ED, oversee the organisation’s by-laws, corporate structure and reporting obligations.
- Provide logístical support for external activities, meetings and/or travel.
- Support archiving and filing of documentation.
- Provide support to program staff when needed.
- Review and support the drafting of template legal agreements and contracts.
- Support the review of project work plans to ensure coherence with funder agreement requirements.
- Support the preparation of internal and external reports.
- Perform other duties, as directed.

**Eligibility and Other Criteria**
- YCSRR is an organization of young people under 30 years old. **Only applicants below** **30 years old are eligible for this position.**
- The YCSRR is located in Ottawa, Ontario, however, the incumbent may work remotely and be based anywhere in Canada. Applicants must be able to legally work in Canada; unfortunately, we are unable to support any applicants requiring visa sponsorship.
- Youth Coalition for Sexual and Reproductive Rights recognizes the contributions and critical perspectives that individuals from minority groups and communiti(es) that face systemic exclusion bring to our team. People including, but not limited to, those from the following _groups are encouraged to apply: women; mothers; single parents; immigrants; people of colour; lesbian, bisexual, gay, two spirit, transgender, gender non-conforming, queer, and questioning people; intersex people; people with disabilities; and those marginalized on the basis of class or caste._

**Who we are looking for**

For an applicant to be considered for the LAFM post, the individual will have substantive experience of the