Coordinator, Ap

4 days ago

Markham, Canada AVI-SPL Full time

Description:
** This is a part time role on Wednesdays and Fridays
- 16 hours per week **

Job Summary

As the AP Coordinator, you will be responsible for assisting with basic administrative AP operations to help ensure accurate timely and discretionary processing of accounts payable functions

Essential

**Responsibilities**:

- Match price quantity and item number for invoices purchase orders and receivers assuring all expenditures are properly authorized by managers
- Process employee expense requests and ensure compliance to division travel policies appropriate receipts approval and timely payment
- Contact vendors to clarify and rectify any questions/discrepancies regarding payments discounts taken quantities
- Key debit memos initiated by the Purchasing Department into AP system
- Determine whether or not debit needs to be matched online or entered without matching online
- Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
- Obtain management approval for all invoices that are processed without Purchase orders
- Reconcile small vendor statements as needed
- Identifies researches and resolves items/issues impacting the accounts payable statements
- Contact vendors as needed to resolve any issues and respond to their inquiries
- Update vendor payment information (addresses contact information bank account numbers etc.) in ERP system
- Assist with accounts payable preparations and audit process
- Maintain proper documentation of monthly data and analysis
- Assist in special projects and process improvement
- Contribute to improving process workflows and maintaining system administration
- Assist the AP department in various projects as needed

Other duties assigned as needed

Skills and Abilities
- Demonstrate time management skills with attention to detail
- Detail oriented and capable of analyzing complex financial/operational data
- Demonstrated experience using pivot tables in Excel
- Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization
- Self-starter capable of working independently and ensuring to meet deadlines
- Excellent communication and interpersonal skills both verbal and written
- Ability to balance multiple tasks with changing priorities

Education and/or Experience
- High school Diploma or equivalent is required
- Bachelors’ degree in Accounting Finance Business or related field preferred
- Minimum of 1-2 years relevant experience in a corporate accounting organization
- Experience operating in a multi-state and/or complex matrix business environment
- Intermediate/Advanced experience with General Ledger Programs

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