Billing & Reconciliation Coordinator

Job Overview Billing & Reconciliation Coordinator supports the Active International Finance Team in executing daily billing operations, vendor coordination, and month‑end close activities. This entry‑level role is ideal for someone looking to grow in finance operations, with a strong eye for detail and a collaborative mindset. In return, we offer you the following: A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valued A flexible, hybrid approach to at‑home and in‑office work A competitive health and dental benefits package, including a health care spending account Access to an on‑site gym, wellness programs, and fitness/mental health allowances Career development, training opportunities, and tuition assistance Daily commute benefits Free parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in Markham Volunteering opportunities, fundraising, and charitable donation matching through AMS Cares A 92% employee trust index score, as measured by Great Place to Work Canada An award‑winning culture recognized by The Globe and Mail and National Post Key Responsibilities Month‑End Support Assist in preparing supporting schedules and reconciliations for month‑end close. Upload client invoices to portals such as Coupa and Tungsten. Track missing purchase orders and support mapping to client accounts. Monitor shared billing inboxes and organize completed items. Respond to basic client billing queries and escalated complex issues. Transfer vendor invoices from Edenred to OX and validate tax codes (e.g., QST vs. HST). Support resolution of Edenred hold queue items and ensure proper invoice coding. Communicate with vendors to resolve documentation gaps or payment delays. Update invoice records based on vendor changes (e.g., station transitions). Assist the Billing Analyst and AR/AP Manager in reconciling credits and invoice mismatches. Maintain documentation for audit readiness. Help track billing delays and support reporting efforts. General Support Participate in team meetings and contribute to process improvement discussions. Maintain confidentiality and integrity of financial data. Perform other duties as required to support the Finance Team. Help verify general ledger codes and ensure accurate classification of financial transactions. Review expense reports and vendor invoices for completeness and escalates discrepancies. Collaborate with internal teams (e.g., media, operations) to gather missing data and resolve issues. Qualifications Education in Finance is an asset. 0–2 years of experience in billing, finance operations, or accounts receivable. Familiarity with invoice processing tools (e.g., Edenred, MediaOcean DS/OX) is a plus. Strong attention to detail and organizational skills. Basic proficiency in Microsoft Excel and financial systems. Good communication and problem‑solving abilities. Willingness to learn and adapt in a fast‑paced environment. Notes This role does not qualify for LMIA. This hybrid role requires presence in the Markham office eight days per month; the office is a space for collaboration and connection. The salary range for this position is $40,000–$50,000 per year. Inclusive Hiring Experience Active International is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or status. If you require accommodation at any stage of the hiring process, please let us know so we can provide appropriate support. We appreciate your interest and advise that only those selected for an interview will be contacted. We can’t wait to hear from you As part of Active International's recruitment and selection process, we utilize Artificial Intelligence (AI) for candidate screening. #J-18808-Ljbffr