Procurement Coordinator

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.

Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.

Morrison Hershfield is searching for a full-time Procurement Coordinator to join our Corporate Financial Services team. The role will administer the company-wide procurement process in accordance with the MHMS policy. This includes processes of vendor registration as External Service Providers (ESP), the support in preparation and issuance of Service Orders/Change Orders, the maintenance of the Master Service Agreements (MSA) and the PM’s evaluation of performance of ESPs.

You will work across MH to provide service and support the procurement activities and ensure financial information is recorded and reported completely and accurately. This position will report to the Director, Corporate Financial Services.

**Responsibilities**:

- Manage the company-wide procurement process as outlined in MHMS
- Assist Project Managers (PM) and their support staff (i.e. project coordinators, project accountants) in their understanding and use of procurement processes
- Secure compliance with the ESP policy thru education, real-time training, and effective communication (verbal and written)
- Assist company vendors in their registration as External Service Providers (ESP)
- Update BST with vendor management information
- Maintain the library of Master Service Agreements with ESPs
- Provide regular reporting of key operating metrics
- Resolve on a timely basis with:

- PMs who have outstanding and not approved Service Orders(SO)/Change Order (CO) Requisitions
- ESPs who have not completed their registration
- ESPs who have not submitted updated Certificates of Insurance (COI) and Clearance Certificates
- Follow-up with PMs who have ESP evaluations outstanding for more than 30 days
- Collaborate with MHMS and/or BU procurement champions on the resolution of ESP evaluations outstanding for more than 60 days.
- Ensure appropriate documentation for all BU VP requested non-compliance
- Resolve non-compliance with the policy by PMs by escalating to Director Corporate Financial Services
- Collaborate with AP Supervisor on the SO/CO that are aged beyond 60 days (i.e., invoices not matched with SO/CO)
- Identify and recommend process and system improvements
- Maintain process documentation and support annual procurement review
- Broader work and accountabilities may be assigned as needed

Qualifications:

- 5+ years of professional administrative experience
- Degree in Business Administration, Commerce, Finance or related field
- Demonstrated ability to expedite the decision-making process
- Excellent skills in work organization and operating under pressure
- Strong written and oral communication and relationship management skills
- Strong understanding of financial terminology
- Ability to interact with a wide variety of people at all levels within an organization
- Ability to handle and maintain information with integrity and confidentiality
- Sense of urgency in dealing with multiple assignments and adept at balancing concurrent assignments
- Advanced experience with MS Outlook, Word and PowerPoint; Intermediate experience with Excel and SharePoint (content and administration)

**Job Type**:
Regular