Reception/administrative Assistant

4 days ago

LaSalle, Canada Element Windows and Doors Full time

'''Duties'''
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries in a professional and courteous manner
- Greet visitors and direct them to the appropriate person or department
- Maintain office supplies inventory by checking stock levels and ordering supplies as needed
- Organize and schedule appointments, meetings, and conferences
- Prepare and distribute correspondence, memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system for paper and electronic documents
- Update and maintain office policies and procedures
- Perform other administrative duties as assigned

'''Qualifications'''
- Proven experience as an administrative assistant or in a related field
- Knowledge of clerical procedures and systems such as filing and record keeping
- Proficient in using phone systems, copiers, scanners, and other office equipment
- Excellent organizational skills with the ability to prioritize tasks and manage time effectively
- Strong attention to detail and accuracy
- Ability to maintain confidentiality of sensitive information
- Professional demeanor with excellent customer service skills
- Experience with QuickBooks is a plus
- Excellent written and verbal communication skills
- Ability to work independently with mínimal supervision

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Pay: $17.25-$20.00 per hour

Expected hours: 40 per week

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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