Payroll and Finance Coordinator

**ABOUT US**

The APT Travel group has an outstanding reputation in the travel industry of delivering 5-star customer service to our industry partners. With over 90 years’ experience, we deliver life enriching journeys to our valued guest. We are looking for detail-oriented reservation agents to join our team in helping to continue to set the benchmark in the industry.

**THE ROLE - Based in Vancouver, BC**

The Payroll & Finance Coordinator is responsible for assisting with the accounting and administrative functions in the Vancouver Office, located in downtown Vancouver. As such, this position predominantly requires:

- Crew Payroll Support: creating and maintaining a Payroll Master Database, timesheets, payslips and other documents; approving payments and overtime; reporting all information to our Payroll Department in Australia;
- Crew Expenses: creating and issuing expense sheets and vouchers; reconciling all expenses and credit cards against receipts; reporting all information to our Finance Department in Australia;
- Accounting Support: reconciling some supplier invoices; providing support to our Accounts Payable team in Australia whenever required;
- Office/Equipment Management: paying monthly office/utility bills, maintaining the cheque register, managing the office petty cash; managing Crew equipment (including uniforms), provide technical support to Crew and other Vancouver Office Team members;
- Administration Support: compiling usage stats; reviewing budget requirements etc.

Work hours will be generally Monday to Friday, although some overtime might be required to meet deadlines, in particular in regards to payroll and weekly/monthly reconciliations. The need for timely and accurate submission of information is absolutely critical. Working within a small office in Vancouver, the Operations Coordinator - Finance and Reports must be willing and ready to assist other team members wherever and whenever required. Due to the seasonal nature of the business, you will be particularly busy between April and September and required to work in the office. However off season there is flexibility to work mostly from home if you wish so.

**ABOUT YOU**:

- Extremely organized and detail-oriented, and willing to do what it takes to respect deadlines
- Capable of multi-tasking, working under pressure and in a fast-paced, changing environment
- Able to communicate professionally with people of all ages and all backgrounds on sensitive issues, and maintain confidentiality
- Able to work independently and to be part of a team
- Have the willingness to go above and beyond; a sense of initiative and be always looking for improvement(s)
- Preferably have a knowledge of tourist destinations in Canada and Alaska (and of APT/Travelmarvel products here)
- Accounting & Payroll experience/certification not necessary, but an asset.

**OUR VALUES**

Our values are at the heart of our organisation and the foundation of our culture. They are our compass, guiding our decisions and actions.
- GENUINE SERVICE - We genuinely care about the experience we create for our guests, trade partners and internal stakeholders
- BETTER TOGETHER - We are better when we connect and collaborate, valuing all opinions
- FOR TOMORROW - We pursue opportunities to grow, embracing change and learning from our mistakes. We choose the long-term view over short-term benefits
- CELEBRATE THE MOMENTS- We like to have fun at work and share a positive attitude. We celebrate our successes, no matter how big or small. A win for one of us is a win for all

Do you want to be part of a fantastic and dedicated team with great company. Then, if this sounds like the role for you, please click APPLY now and send through your resume and a cover letter outlining your relevant experience.