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Payroll & Benefits Coordinator

2 weeks ago

Vancouver, Canada WISH Drop-In Centre Society Full time

**Applications without a cover letter will not be considered**

**JOB SUMMARY**
Reporting to the Payroll & Finance Manager, the Payroll & Benefits Coordinator has extensive experience and understands the complexities arising out of processing payroll and benefits administration for a mix of unionized and non-unionized employees in a non-profit organization.

**ABOUT WISH**

**JOB DUTIES AND KEY RESPONSIBILITIES**
- Process bi-weekly payroll runs and process ROEs accordingly.
- Maintain a strong understanding of the Collective Agreement & the BC ESA (Employment Standards Act) and consult the HR Partner for the interpretation of the clauses.
- Ensure compliance with BC ESA & Collective Agreement, established procedures and internal controls.
- Input and update data, including new employee information, changes in employee status, and hours worked.
- Responsible for payroll related remittances, such as CRA source remittances, MPP (Municipal Pension Plan), WorkSafe BC, BC Health tax, union dues.
- Support the Payroll & Finance Manager in preparing T4s & T4As, WorkSafe BC & MPP annual reports, and other various reports.
- Responsible for reconciling payroll records with both accounting and payroll systems and updating staff’s vacation accruals and sick hours after each payroll run.
- Maintain an accurate seniority and MPP eligibility list for all union employees.
- Regularly update and organize employee files as needed to ensure payroll database’s integrity.
- Assist members of administrative team with various reports and requests related to employee metrics and data.
- Assist with salary surveys and information gathering required for various initiatives and budget requests.
- Provide employee/wage information to assist with processing WorkSafeBC claims.
- Readily available to staff as a trusted source of information in all areas of payroll and benefits.
- Process changes to benefit coverages, including new enrollments, coverage changes and terminations, both in benefit carrier’s system.
- Responsible for ensuring staff eligibility and enrollment in the benefits plan.
- Provide an overview of the benefit plans and respond to any staff inquiries.
- Perform other relevant duties as required

**QUALIFICATIONS/REQUIREMENTS**
- Minimum 3-5 years of payroll processing experience, preferably in a unionized environment.
- Demonstrated knowledge and experience in the administration of payroll & benefits, knowledge of working in a labour relations/union environment.
- Certified PCP (Payroll Compliance Practitioner) is preferred
- Strong working knowledge and experience with Ceridian PowerPay payroll and/or WorkZoom systems considered a significant asset.
- Excellent computer skills and experience with Microsoft Office Suite (Office 365, Slack, SharePoint, Outlook, MS Word and Excel).
- Excellent verbal and written communication skills with exceptional attention to details.
- Current knowledge of British Columbia Employment Standards.
- Proven diplomacy, tact, empathy and understanding of sensitive/confidential employee issues.
- Highly flexible, good tolerance for ambiguity and time-driven deadlines and able to quickly adapt to changing priorities.
- Alignment with the WISH mission, vision, and core values
- A strong feminist analysis of violence against women with an understanding of power and its intersection with gender, race, culture, class, ability, religion, sexual orientation, ethnicity, and age

**COMPENSATION & WORK ENVIRONMENT**
- Non-unionized, full-time permanent position.
- Salary range of $62,000 - $72,000 per year.
- Hybrid/remote and flexible working arrangements available.
- Excellent health & welfare benefits plan with premiums fully covered by WISH.
- 6% vacation accrual (equivalent of 3 weeks per year)
- 12 health & wellness days paid every year.
- 14 paid statutory holidays.
- Annual office closure for one week in December
- Welcoming and team-based culture.

**Job Types**: Full-time, Permanent

**Salary**: $62,000.00-$72,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off

Schedule:

- 8 hour shift

Application question(s):

- Why do you want to work at WISH Drop-In Centre Society?

**Experience**:

- unionized environment: 2 years (preferred)
- payroll: 3 years (preferred)
- benefit administration: 2 years (preferred)

Ability to Commute:

- Vancouver, BC V6A 1C3 (required)

Work Location: In person