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Accounts Payable/ Adminsitration Support Officer

3 weeks ago

Langley, Canada Alimak Group USA, Inc. Full time

The ideal Accounts Payable/ Admin Support Officer is balanced in technical and functional accounting experience. You are looking for a career opportunity that will allow you to make a positive impact on overall company performance, procedures, and the larger accounting spectrum within the company's end to end accounts payable and administration functions.

**Company**:
Tall Crane is a rental equipment and service provider in Canadian market mostly operating within the British Columbia region. Tall Crane is a part of Alimak Group which is a world-leading provider of vertical access solutions for professional use. With a global reach spanning over more than 100 countries, the Group offers vertical access solutions adding customer value through greater safety, productivity, and resource efficiency. Alimak Group's products and service solutions are sold under the brands Alimak, CoxGomyl, Manntech, Avanti and Alimak Service. The Group has an installed base of around 70,000 elevators, hoists, platforms, service lifts and building maintenance units around the world. Founded in Sweden 1948, the Group has its headquarters in Stockholm, 11 production and assembly facilities in 8 countries and 2,100 employees around the world.

**Location**:Langley, British Columbia

**Responsibilities**:
The Accounts Payable/ Admin Support role is responsible for supporting the finance department with end-to-end AP and additional administration support matters of the company.
- Administer the Accounts payable function of the Company for all local and overseas Suppliers based on Company's policies and procedure.
- Administer the Accounts payable function of the Company for all Inter Company Suppliers
- Manage all Open Purchase Orders to ensure that only incomplete orders are carried forward for each month. This includes cancellation of any expired orders for both local and Inter Company Suppliers.
- Ensure all expenses are accounted in accordance with Chart of Accounts.
- Ensure all Industry payments are reconciled based on employee eligibility and paid on time.
- Generate all non-stock Purchase orders and process related transactions.
- Support other Finance staff when required.
- Maintain, reconcile and record appropriately HO petty cash float and branch floats.
- Ensure all appropriate supporting documents are maintained for all payments made.
- Audit Support. Prepare supporting schedules for audit activities as assigned.
- Maintain and reconcile general ledger accounts on monthly basis.
- Any other tasks that may be delegated by the management within the skills and experience of this position.

**Other Knowledge skills, Abilities and Attributes**:

- Works with a moderate level of autonomy with the ability to work independently on some basic accounting tasks. Performs assigned tasks and works under a moderate level of supervision to execute functional goals and objectives.
- Attention to detail.
- Basic understanding of fundamental accounting principles, systems, and processes with a basic functional knowledge.
- Low-level understanding of technical accounting concepts and procedures.
- Some ability to teach accounting basics applicable to their function to less experienced accounting professionals.
- Individual contributor role that does not typically supervise others.
- Basic understanding of business and functional area. Builds network of peers in various areas of the business to understand and support business operations. Continues to demonstrate initiative to learn how buckeye operates and how functions / business units work together to support customer facing operations.
- Demonstrates solid communication skills. Ability to communicate and contribute within small group settings. Demonstrates the willingness to share opposing perspective with peers and the ability to do so while respecting the views of others. Listens and follows directions and challenges respectfully when appropriate.
- Ability to solve basic problems within specific function.

**Requirements**:

- Diploma level equivalent qualification in Accounting or Finance
- 3+ years of experience in an Accounting or Finance role
- Experience in reception and general administrative duties
- Exposure to end of year audit process

**Physical & Safety Requirements**:

- Office environment. Must be able to sit for long periods of time and occasionally move inside the office to access file cabinets, office equipment, etc.
- The employee is frequently required to effectively communicate with others.
- Ability to work overtime at month end as necessary.
- Adhere to company OHS policy and general procedures and all specific safe work procedures in accordance with instructions.
- Demonstrate commitment to health and safety through participation in formal and informal discussions, workplace audits and hazard inspections.