Office Administrator

6 days ago

Kingston, Canada Fireplaces Unlimited Heating & Cooling Full time

**BE PART OF A GROWING HVAC COMPANY**

**Company Vision**

Fireplaces Unlimited Heating & Cooling is a locally owned company that provides personalized service to homeowners in the Kingston, Brockville and surrounding areas. Our staff is committed to either servicing existing equipment or providing quality hearth and HVAC products that will make homes more comfortable and enjoyable for years to come. We are proud of our work and take the time to ensure homeowners know exactly what they are getting and paying for without surprises.

**Why Employees Choose to Work Here**

Fireplaces Unlimited Heating & Cooling has a low stress, collaborative work environment where the schedule is designed for work / life balance. The company provides an atmosphere where you feel like part of a family of co-workers that care about the success of all team members. Employees are encouraged to meet challenges while growing as individuals, working together to make the best company possible through continual learning and personal development.

**Core Values**

1. Confident / Positive Attitude

2. Strives for Continuous Learning

3. Take Pride in their Work

4. Dependable

5. Respectful of Co-Workers and Homeowners

'''Duties'''
- Maintain office supplies inventory and place orders as needed
- Organize and maintain physical and digital files
- Assist with expense tracking - mthly reconciliations
- Provide administrative support to staff members - verify timesheets and invoice customers
- Answer phone calls and respond to inquiries in a professional manner
- Greet visitors and direct them to the appropriate person or department - help with customer pick ups
- Manage vendor relationships and coordinate services as necessary - verify orders, enter payables, process pymts, reconcile statements, receive shipments, process warranty claims / returns
- Ensure desk area is clean and organized

'''Requirements'''
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of basic accounting... experience with account software is a plus
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving abilities
- Familiarity with phone systems and phone etiquette

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Salary**: $37,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Store discount
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Commission pay

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Ability to Commute:

- Kingston, ON K7M 8N8 (required)

Ability to Relocate:

- Kingston, ON K7M 8N8: Relocate before starting work (required)

Work Location: In person

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