Office Administrator

1 week ago

Kingston, Canada The Krishan Nathan Group Full time

We are looking for a full-time Office Administrator to join our award-winning Real Estate Team

The Office Administrator is responsible for collaborating with all parties of a transaction. As a key member of our team, the Office Administrator must be committed to providing the highest standard of customer service, attention to detail, and care to our clients. This role will appeal to highly self-motivated and energetic individuals, known for great intuition and judgment in understanding and anticipating what comes next and how to improve workflows and administrative processes in a rapid-paced office setting.

**General Office Duties & Responsibilities**
- Schedule appointments and activities to prepare the property and listing for launch on the market
- Prepare and post listings on MLS & online
- Draft Agreement of Purchase and Sale, and related legal documents
- Follow up on all pre and post-offer activities and documents
- Establishing immediate rapport with clients, ensuring information is provided to clients in a timely manner
- Coordinate weekly open houses
- Coordinate print ads & team schedules
- Prepare any mailers, postcards or other marketing and promotional pieces
- Ensure lead and client profiles are up to date in the CRM
- Transaction closing coordination and post-close client support
- Ensure there are processes and systems in place to track time-sensitive activities as well as reminders for follow-up contact with clients
- Coordinate, organize, and prioritize day-to-day work activities along with unanticipated or urgent issues and requests that arise

**Education & Experience**
- Experience in a senior-level support role in a **fast-paced** real estate environment
- Some training at the post-secondary level in the areas of business administration, customer service, real estate, or other relevant areas.
- Natural ability and familiarity with business tools and systems, in particular with Google Workspaces, CRM Platforms, Adobe InDesign, comfortable with new technologies and a track record of learning and using tools to increase productivity and office organization
- A passion and interest in real estate is essential

**Desired Skills**
- Very strong attention to detail, organizational skills and ability to manage a wide variety of tasks often with conflicting deadlines and priorities
- Excellent interpersonal and communication skills
- Hardworking, innovative, self-motivated and self-confident with the ability to influence and motivate others towards common goals
- Highly resourceful with strong intuition and judgment around what makes business sense, requires little supervision
- Warm and engaging style in communicating and working with clients and other team members
- Highly ethical with a strong work ethic, along with a willingness to do what it takes for the whole team to succeed
- Flexibility in work hours to accommodate some evening and weekend work
- Particularly strong background in developing operational systems and processes that increase productivity and efficiency within office environments
- Only resumes with relevant experience and background will be considered._

**Salary**: $51,000.00-$63,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Kingston, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person

  • Office Administrator

    2 days ago

    Kingston, Canada Epsilon Industries Full time

    Join Epsilon Industries Inc and Shape the Future of Mechanical and Electrical Systems. Are you a skilled Office Administrator looking for a temporary opportunity? Look no further! Epsilon Industries Inc is the industry leader in designing and manufacturing highly customized packaged mechanical and electrical systems. We take pride in our commitment to...

  • Office Administrator

    1 week ago

    Kingston, Canada Parsons Investments Limited Full time

    **Office Administrator** **Parsons Investments Limited** **778 Main Street, Kingston** **About Us**: Based out of Kingston, Nova Scotia, Parsons Investments has been providing quality retail, industrial, commercial, and residential space since 1962 to tenants ranging from international corporations to mom-and-pop shops. We pride ourselves on treating all...

  • Office Administrator

    4 days ago

    Kingston, Canada Cambium Inc. Full time

    **Job Description**: **STATUS**: Full-time, Permanent **LOCATION**:Kingston, ON. This is an in-person position. Remote work is not permitted. **APPLY BY**:September 19, 2024 **SALARY RANGE**:$26-28/hour **WHY WORK WITH CAMBIUM?** You want to be a part of a successful, dynamic and fast-growing consulting and engineering company built on quality people doing...

  • Office Administrator

    4 days ago

    Kingston, Canada Kingston Gymnastics Club Full time

    **Job description (Full-Time Permanent)** **Kingston Gymnastics Club is seeking a full-time Office Administrator** The Kingston Gymnastics Club (KGC) is a recreational and competitive club, and our primary goal is to ensure that our athletes have a positive gymnastics experience through child-centered programs that follow the basic principles of healthy...

  • Office Administrator

    6 days ago

    Kingston, Canada The Toucan & Kirkpatrick's Full time

    The Toucan is looking for an experienced Office Administrator to work at the busy downtown bar/restaurant. 1) Will provide support with administrative and financial responsibilities of the business, such as, accounting/bookkeeping, banking, payroll, WSIB, inventory tracking, etc. 2) Will use social media regularly and understand the importance of social...

  • Office Administrator

    1 week ago

    Kingston, Canada Rush Truck Centres of Canada Full time

    Rush Truck Centres of Canada is a part of the largest commercial vehicle dealership group, Rush Enterprises, in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 15 locations in Ontario and almost 600 employees, we want the best and brightest...

  • Office Administrator

    1 week ago

    Kingston, Canada The Toucan & Kirkpatrick's Full time

    The Toucan is looking for an Office Administrator to work at the busy downtown bar/restaurant. 1) Will provide support with administrative and financial responsibilities of the business, such as, accounting/bookkeeping, WSIB, inventory tracking, etc. 2) Will use social media regularly and understand the importance of social media [and other marketing...

  • Administrative Support Officer

    1 week ago

    Kingston, Canada Hampton Inn Kingston Full time

    Education: Bachelor's degree - Experience: 5 years or more **Tasks**: - Implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...

  • Office Administrator

    2 days ago

    Kingston, Canada Frontenac Property Management Full time

    **Frontenac Property Management** is a locally owned and operated company in Kingston, Ontario. We are a full-service property management company committed to continually improving the rental experience for the investment property owner as well as the tenant. We take pride in representing safe and well cared for properties and understand the value of such an...

  • Office Administrator Support

    1 week ago

    Kingston, Canada BMD Transportation Full time

    **Job Summary** We’re currently looking for an Administrative Assistant to join our team in a busy trucking office. This full-time position supports dispatch operations, assists with driver payroll, handles data entry, and provides general administrative support. Strong computer skills, attention to detail, and the ability to stay organized in a fast-paced...