Administrative Assistant

2 weeks ago

Surrey, Canada Advance Testing Ltd Full time

Since 1997, Advance Testing Ltd. has been a trusted provider of soils, concrete, and asphalt testing services for the construction industry across the Lower Mainland of British Columbia. We are known for our precision, professionalism, and teamwork.

We're looking for a highly organized and proactive **Administrative Assistant** to join our dedicated service team. This is a collaborative role, where you will be an integral part of a fantastic team, working alongside other administrative professionals to provide crucial support to our operations. This position is perfect for a seasoned professional who enjoys a supportive and team-oriented environment and takes pride in keeping things running smoothly. If you're an experienced professional with a knack for administrative excellence and enjoy working alongside a great team, we encourage you to apply.

**The Role**

**Key Responsibilities**
- **Manage high-volume data entry** and maintain meticulous records in our internal systems and CRM software.
- **Oversee general office duties**, including scanning, faxing, photocopying, and document management.
- **Act as the primary point of contact** for all incoming calls, directing inquiries to the appropriate team members and taking accurate messages.
- **Track and manage office supplies inventory**, proactively reporting restocking needs.
- **Provide comprehensive administrative support** to the service team, including documentation and scheduling.
- **Handle accounts receivable**, including preparing and sending invoices for completed service jobs.
- **Maintain accurate records** of service jobs, client communications, and technician reports in the CRM system.
- **Conduct document control checks** to ensure correct versioning and filing practices.
- **Organize and archive** completed job files and support annual client record updates.

**Qualifications**
- Experience: A minimum of 5+ years of professional experience in an administrative role is required.
- Skills:

- Exceptional attention to detail and proven accuracy in high-volume data entry.
- Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with CRM software is a significant asset.
- A proactive, problem-solving attitude and the ability to work effectively with mínimal supervision.
- Experience in the construction, engineering, or a related technical field is considered a plus.

**Why Join Our Team?**

**Job Types**: Full-time, Permanent

Pay: $24.00-$28.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Surrey, BC V4N 5L8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 5 years (required)

Work Location: In person

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