Marketing Administrative Assistant

**About us**

Custom Learning Systems, is an innovative education and consulting company based in Calgary, AB.

**Our Mission**:Creating a 5 Star Culture of Healing Kindness

**Our Vision**:Kindness Care Everywhere

Our work environment includes:

- Work-from-home days
- Company perks
- Flexible working hours
- Regular social events
- Casual work attire

**Summary**:
Reporting to the Director of Digital Transformation, the **Marketing Administrative Assistant** will play a key role in managing marketing-related data and providing administrative support across various initiatives.
Regular check-ins with the Director will ensure alignment between marketing strategies and data-driven outcomes.

This is a **full-time, permanent position**.

**Role and Responsibilities:A. Marketing Support**
- Maintain up-to-date files and links for all marketing collateral
- Provide administrative and marketing support to the Director of Digital Transformation
- Cultivate and maintain strong relationships with internal teams and external partners
- Attend and contribute to marketing meetings

**B. Calendar & Event Coordination**
- Schedule all calls and events for the CEO in accordance with company policy
- Organize post-event follow-up tasks, ensuring each department receives the appropriate data
- Complete post-event reports, including partial and final reporting as required
- Track sales performance at each stage of events and throughout partnership contracts

**C. Data & CRM Management**
- Perform data entry, CRM updates, and lead sourcing
- Extract and organize key data from various sources to support accurate CRM updates and reporting
- Maintain up-to-date contact lists and ensure database integrity
- Make follow-up or outbound calls as needed to support marketing initiatives

**D. Webinar Coordination**
- Organize and coordinate webinars, including scheduling, technical logistics, and post-event follow-up communication

**E. General Administrative Support**
- Provide typing and additional administrative assistance to the Director of Digital Transformation

**Skills & Qualifications Required:Technical Proficiency**
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint)
- Skilled in CRM software and marketing automation tools (Zoho experience is a plus)
- Comfortable using OneNote
- Typing speed of at least 60 w.p.m.
- Must use a PC computer/laptop (Macs not accepted)
- Tech-savvy and quick to adapt to new technologies

**Data Management & Attention to Detail**
- Strong data entry and data management skills
- High attention to detail in documentation and reporting

**Communication & Collaboration**
- Excellent written and verbal communication skills
- Strong team player who can also work independently

**Organization & Task Management**
- Strong organizational skills with the ability to manage calendars, prioritize tasks, and coordinate logistics
- Able to multi-task and meet tight deadlines in a fast-paced environment

**Marketing Acumen**

**Relationship Building**
- Skilled in building and nurturing long-term internal and external relationships

**Problem-Solving**
- Proactive approach to identifying issues and implementing effective solutions

**Additional Requirements**:

- Must be located in **Calgary** (Hybrid Remote Work)
- Dedicated home office free from noise and distractions
- Functional **webcam required** for regular virtual meetings

Pay: $35,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Flexible schedule
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Please note

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft Office: 3 years (required)
- Administrative: 2 years (required)

Work Location: Hybrid remote in Calgary, AB T3H 3Z2