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Executive Assistant/bookkeeper

3 weeks ago

Calgary, Canada D’Luxa Accounting Full time

D’Luxa Accounting is seeking an energetic and detail-oriented Office Administrator/Bookkeeper to support our growing business.

We are looking for a motivated, friendly, reliable executive assistant/bookkeeper to provide senior management full administrative support in a fast-paced environment. This position reports directly to the CEO and works hand-in-hand to accomplish tasks professionally and on time. The position is based on 32 to 40 hours per week, Monday to Friday.

**Responsibilities/Duties Include**:
**Administration**:

- Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and proactively handle any routine matters and other requests that can be dealt with.
- Order office supplies and handle other office related procurement activities as needed.
- Demonstrate a keen sense of discretion in escalating issues as required.
- Coordinate all communication, meetings and requests on behalf of the Executive, including prioritizing and responding independently to requests as appropriate.
- Prepare meeting agendas and supporting material for distribution including preparing meeting minutes for review.
- Type and proofread correspondence, forms and other documents.
- Participate in meetings and conferences, both on-site and off-site, as required.
- Maintain corporate files (electronic and hard copy).
- Prepare and send outgoing mail and courier parcels.
- Manage and track ongoing assignments such as marketing, engagement with third-party vendors, etc.

**Accounting**:

- Assistant in the development and ongoing updating and maintenance of annual budgets.
- Enter invoices into accounting software QuickBooks and run cheques to pay bills.
- Issue and monitor billings.
- Pay invoices and ensure bills are paid in timely manner.
- Prepare bank deposits.
- Assist with month-end and year-end closing.
- Work with auditor to complete year end audit review.
- Other duties as assigned.

**Qualifications**:

- Strong bookkeeping/accounting background.
- Typing speed of 70 wpm.
- Demonstrates effective written and oral communication skills.
- Demonstrates strong accuracy and detail orientation.
- Address privacy and confidentiality concerns when dealing with others.
- Demonstrates working knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.
- Requires 1-3 years of experience as an Administrative Manager with a minimum 2 years accounting experience.

**Abilities/Competencies/Knowledge**:

- Excellent verbal and written communication and presentation skills.
- Flexible, able to adapt to new and different tasks.
- Task and detailed oriented, strong prioritization skills. Ability to multi-task in a fast paced environment.
- Strong interpersonal attributes, ability to create relationships with clients.
- Sales background is considered an asset.

**Work Environment**
- Calgary based.

Flexible schedule. Some travel within province

**Job Types**: Part-time, Fixed term contract

Pay: $21.00-$23.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay

Schedule:

- 8 hour shift

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Bookkeeping: 3 years (preferred)
- QuickBooks: 3 years (preferred)

Work Location: In person

Application deadline: 2023-12-01