Executive Assistant

2 weeks ago

Calgary, Canada Rally Drilling Services Full time

**Executive Assistant**

**Location**: Calgary, Alberta (remote with occasional in-office requirements)

**Company**: Rally Drilling Services Inc.

**Type**: Full-Time

**About Us**

Rally Drilling Services is a leading provider of diamond drilling and exploration support across Canada. As a privately owned, fast-moving company, we value initiative, independence, and a solutions-driven mindset. Our team operates in a dynamic environment, and we’re looking for someone who thrives on taking ownership and supporting our operations at the highest level.

**Position Overview**

We are seeking a highly organized and detail-oriented **Executive Assistant** with strong **bookkeeping skills** and experience working with **Oracle NetSuite**. This role is ideal for someone who can manage tasks independently, solve problems proactively, and provide seamless support to senior management.

The Executive Assistant will play a critical role in organizing schedules, coordinating travel, preparing financial and operational reports, and ensuring logistics run smoothly.

**Key Responsibilities**
- Provide direct support to senior management with scheduling, correspondence, and travel arrangements (including flights).
- Prepare and organize **financial and operational reports** using Oracle NetSuite and other tools.
- Assist with bookkeeping functions, including reconciliations, reporting, and general accounting tasks.
- Support logistics planning for field operations.
- Maintain and organize company files, contracts, and documentation.
- Anticipate needs, solve problems proactively, and act with a high degree of independence.

**Qualifications**
- Minimum 3+ years of administrative or executive assistant experience, preferably in a private company environment.
- Strong bookkeeping background and proficiency with **Oracle NetSuite** is required.
- Excellent organizational skills and the ability to multitask effectively.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Must be based in the **Calgary, Alberta area** (majority of work will be done remotely).

**What We Offer**
- Competitive wages **negotiated based on experience and ability**.
- Comprehensive benefits package.
- Company **RRSP matching program**.
- A flexible, primarily remote work environment.
- Opportunity to grow with a dynamic, fast-paced private company.

Pay: $63,914.34-$85,689.82 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Work Location: Hybrid remote in Calgary, AB T2T 0A7

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