Executive Assistant/bookkeeper

1 week ago

Calgary, Canada D’Luxa Accounting Full time

D’Luxa Accounting is seeking an energetic and detail-oriented Office Administrator/Bookkeeper to support our growing business.

We are looking for a motivated, friendly, reliable executive assistant/bookkeeper to provide senior management full administrative support in a fast-paced environment. This position reports directly to the CEO and works hand-in-hand to accomplish tasks professionally and on time. The position is based on 32 to 40 hours per week, Monday to Friday.

**Responsibilities/Duties Include**:
**Administration**:

- Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and proactively handle any routine matters and other requests that can be dealt with.
- Order office supplies and handle other office related procurement activities as needed.
- Demonstrate a keen sense of discretion in escalating issues as required.
- Coordinate all communication, meetings and requests on behalf of the Executive, including prioritizing and responding independently to requests as appropriate.
- Prepare meeting agendas and supporting material for distribution including preparing meeting minutes for review.
- Type and proofread correspondence, forms and other documents.
- Participate in meetings and conferences, both on-site and off-site, as required.
- Maintain corporate files (electronic and hard copy).
- Prepare and send outgoing mail and courier parcels.
- Manage and track ongoing assignments such as marketing, engagement with third-party vendors, etc.

**Accounting**:

- Assistant in the development and ongoing updating and maintenance of annual budgets.
- Enter invoices into accounting software QuickBooks and run cheques to pay bills.
- Issue and monitor billings.
- Pay invoices and ensure bills are paid in timely manner.
- Prepare bank deposits.
- Assist with month-end and year-end closing.
- Work with auditor to complete year end audit review.
- Other duties as assigned.

**Qualifications**:

- Strong bookkeeping/accounting background.
- Typing speed of 70 wpm.
- Demonstrates effective written and oral communication skills.
- Demonstrates strong accuracy and detail orientation.
- Address privacy and confidentiality concerns when dealing with others.
- Demonstrates working knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.
- Requires 1-3 years of experience as an Administrative Manager with a minimum 2 years accounting experience.

**Abilities/Competencies/Knowledge**:

- Excellent verbal and written communication and presentation skills.
- Flexible, able to adapt to new and different tasks.
- Task and detailed oriented, strong prioritization skills. Ability to multi-task in a fast paced environment.
- Strong interpersonal attributes, ability to create relationships with clients.
- Sales background is considered an asset.

**Work Environment**
- Calgary based.

Flexible schedule. Some travel within province

**Job Types**: Part-time, Fixed term contract

Pay: $20.00-$22.00 per hour

Expected hours: 20 - 40 per week

Additional pay:

- Bonus pay

Schedule:

- 8 hour shift

Work Location: In person

Application deadline: 2023-12-01

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Rally Drilling Services Full time

    **Executive Assistant** **Location**: Calgary, Alberta (remote with occasional in-office requirements) **Company**: Rally Drilling Services Inc. **Type**: Full-Time **About Us** Rally Drilling Services is a leading provider of diamond drilling and exploration support across Canada. As a privately owned, fast-moving company, we value initiative,...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Executive Flight Centre Full time

    Join to apply for the Executive Assistant role at Executive Flight Centre 2 days ago Be among the first 25 applicants Join to apply for the Executive Assistant role at Executive Flight Centre Get AI-powered advice on this job and more exclusive features. EFC Group serves as a trusted provider of shared management services to a consortium of companies,...

  • Executive Assistant

    3 weeks ago

    Calgary, Canada Executive Flight Centre Full time

    Join to apply for the Executive Assistant role at Executive Flight Centre 2 days ago Be among the first 25 applicants Join to apply for the Executive Assistant role at Executive Flight Centre Get AI-powered advice on this job and more exclusive features. EFC Group serves as a trusted provider of shared management services to a consortium of companies,...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Executive Flight Centre Full time

    EFC Group serves as a trusted provider of shared management services to a consortium of companies, empowering them to streamline operations, minimize expenses, and concentrate on their primary objectives. Our expertise lies in delivering comprehensive shared services across a spectrum of vital functions, encompassing executive leadership, finance, human...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Executive Flight Centre Full time

    EFC Group serves as a trusted provider of shared management services to a consortium of companies, empowering them to streamline operations, minimize expenses, and concentrate on their primary objectives. Our expertise lies in delivering comprehensive shared services across a spectrum of vital functions, encompassing executive leadership, finance, human...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada About Staffing Ltd. Full time

    Connecting you to Administration jobs in Calgary, Alberta!About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.We have partnered with a reputable firm to support them in the recruitment...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Calgary, Canada Four Corners Contracting Full time

    **Job Summary** **Responsibilities** - Maintain accurate records of all financial transactions. - Manage accounts payable and receivable including processing invoices, issuing payments to vendors and generating invoices for customers. - Perform bank reconciliations - matching bank and credit card statements against the QuickBooks entries to ensure...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Toscana Italian Grill Full time

    **Job Summary** **Responsibilities** - Manage executive schedules using Microsoft Outlook Calendar, ensuring all appointments are organized and conflicts are resolved. - Provide excellent customer service by acting as the first point of contact for clients and visitors, demonstrating strong phone etiquette. - Perform data entry, filing, and clerical tasks...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Calgary, Canada L R HELICOPTERS INC Full time

    We are looking for a detail-oriented and organized individual to fill the role of Bookkeeper Administrative Assistant. In this position, the qualified person will play a crucial role in maintaining financial records and providing administrative support to ensure the smooth operation of our business. **Key Responsibilities**: The primary responsibilities...

  • Bookkeeper and Administrative Assistant

    6 days ago

    Calgary, Canada White Raven Accounting & Bookkeeping Full time

    White Raven Accounting is seeking a highly motivated and detail-oriented **Bookkeeper and Administrative Assistant** to join the White Raven Accounting team. This position offers a competitive salary, opportunities for growth, and a dynamic work environment. The work schedule for this position will be Monday-Thursday, as well as some...