Project Administrative Coordinator

1 week ago

Greater Sudbury, Canada Klohn Crippen Berger Full time

Are you looking for an opportunity to
- Work in a close-knit group of motivated professionals?
- Support project managers (PM) in project delivery?
- Showcase your organizational skills?
- Positively impact your work environment?

What makes us stand out?
Our tag line “Down to Earth / Up to the Challenge” says a lot about who we are. In broad terms, we think KCB’s primary differentiators are:

- Our global reputation for technical excellence
- Our appetite to tackle problems with unique complexities
- Our creative perspectives that come through diverse and inclusive teams
- Our size, large enough to win intriguing projects, small enough to know you by name

**What you would engage in**:
We are seeking a highly organized office-based Project Administrative Coordinator to support the logístical, administrative, and operational needs of our project teams. You’ll be the point person for coordinating travel, accommodations, project vehicles, and supplies.
- Fleet & Travel Coordination
- Book and track site vehicles and coordinate rentals
- Manage hand-over of vehicles between staff and oversee vehicle maintenance
- Arrange travel bookings (flights, car rentals, etc.) for staff
- Accommodation & Housing Logistics
- Book hotels and manage related invoices and approvals
- Oversee apartment leases, renewals, notices, and cleaning logistics
- Serve as primary contact for key hand-offs and general apartment logistics
- Procurement & Supplies
- Coordinate procurement and distribution of field equipment and office supplies
- Track and manage field instrumentation held in storage
- Expense & Documentation Management
- Collect and reconcile gas receipts and credit card purchases
- Maintain accurate tracking for hotel invoicing and apartment-related expenses

**What we require**:
We respect the knowledge and experience you have gained to date and are willing to help you build on it. We do however require the following qualifications:

- Proven experience as field coordinator, site administrator, project administrative assistant or in a similar role.
- A minimum of five years’ experience in a professional environment. Experience in a project-based environment is an asset.
- Able to take direction and provide timely feedback on progress of tasks.
- Above average proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular), and PDF software (Bluebeam and/or Acrobat preferred).
- Exceptional attention to detail, with a keen eye for the written English language.
- Strong organizational and time management skills.
- A professional demeanor and interpersonal skills.

The salary for this position is $60,000 to $80,000 per year. Salary is based on applicable experience, education, and skill level.
**Along with continued career development, KCB offers**:

- Hybrid work opportunities
- Annual performance and salary review
- Vacation policy that aligns to your experience
- Paid OT, and sick days
- Flexible benefits, including RSP, social, and mental well-being initiatives
- Commitment to global ESG standards

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