Office Administrator

7 days ago

Bolton, Canada Dell-Core Edge Protection Full time

**Job description**

**DUTIES/RESPONSIBILITIES**

Issuing and managing purchase orders on a companywide level
- communicating, negotiating, and following up with venders
- maintaining list of preferred vendors
- tracking and reconciling documents for over-sea manufacturing and container shipping
- inventory control, cataloging items, pricing updates, cost coding
- reconciling and preparing documents for Accounts Payable department
- updating stock in inventory software: Avontus - Quantify

Administering Speed Fan business
- setting up new jobs
- posting equipment and labour tickets
- monthly invoicing
- collections
- job close out
- reconciling employee time cards

Order Management Administrator
- communicating with job sites and third-party customers with respect to equipment orders, shipments, and returns
- producing and entering shipping/receiving documentation using Quantify
- administering sub-rented equipment - Peri, Aluma, etc.
- quantifying reports for material usage (consumables including plywood and lumber)
- assessing return damage reports and finalize damage costs
- responsible for line-by-line comparison of returns
- identify and advise discrepancies between job sites and yard to Shipping and Yard Manager
- assist in quarterly and yearly inventory counts
- tracking rentals of serialized items and location of materials onsite
- tracking/reviewing annual inspection requirements for rentable material
- additional duties as requested by Senior Management

**QUALIFICATIONS/SKILLS/REQUIREMENTS**
- Minimum 1 year of experience in the related position - preferred
- Strong knowledge of Microsoft Office - including Excel
- Strong knowledge of an accounting system - preferably Jonas
- Strong knowledge of equipment software - preferably Quantify
- Strong written, organizational and communicational skills
- Strong mathematical and or accounting skills

**EDUCATION**
- Post-secondary and or relevant working experience/knowledge

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Job Types**: Full-time, Permanent

**Salary**: $18.72-$27.42 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- Bolton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- office administration: 1 year (preferred)

**Language**:

- English (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: One location

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