Administrative Assistant

**Long View. A career that helps you get more out of life.**

A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers — and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we create an environment of collaboration and support, of innovation and enthusiasm, of inclusion and belonging. As a member of the Long View team, you’ll see how our company’s core pillars — Integrity, Competence, Value, and Fun — resonate through the workplace. And in a recent survey, 89% of Long View team members rated Long View as a good or great place to work

**Are you excited about creating a positive first impression and supporting a dynamic team?**

We are looking for an enthusiastic and proficient **Administrative Assistant**for our **Head Office**branch in **Calgary** As an Administrative Assistant you will provide administrative support to various teams, oversee travel arrangements, large group bookings, new hire onboarding, and office logistics.

**A Day in the Life**:

- Manage Business Travel requests- Book and reserve flights, hotels, and car rentals for clients and staff
- Coordinate and negotiate travel discounts for large group bookings and conferences
- Create and manage employee travel profiles and self-serve permissions
- Train employees on the travel self-serve portal and provide ongoing support
- Provide invoices and receipts to finance for client travel rebills and MDF fund allocation
- Follow up with vendors for receipts and invoices
- Quote travel costs for proposals
- Act as main back-up for Calgary Corporate Services- Order catering and employee gifts
- Coordinate special events logistics
- Manage local mail, couriers, building access cards, and parking passes
- Maintain office supply inventory and ensure kitchens are stocked and tidy
- Organize new hire onboarding sessions and manage onboarding checklists
- Perform expense management for executives
- Generate PowerPoint presentations and assist with social and community events
- Organize award orders and distribution

**What You Bring**:

- 1+ years’ experience in an office administration or coordinator position
- Certificate in Business Administration or equivalent considered an asset
- Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
- Strong organizational skills, proactive approach and the ability to multi-task
- Previous experience in travel bookings, planning and coordination an asset
- Proficient in Microsoft Office Suite, Teams, Outlook

**Why Work at Long View?**:

- **Great people and culture**:

- ** Career growth**- Permanent staff positions, paid training, career life planning, and relocation and travel opportunities
- ** Interesting work**- Be part of exciting projects while accessing all the latest technologies
- ** Flexible environment**- A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness

**Want to learn more about our culture and life at Long View? Check us out on LinkedIn and Instagram**

Long View’s mission of building the best and most sustainable team-driven organization requires dedicated and ambitious people. Through employee resource groups, impactful and effective conversations, townhalls and various company-wide training, including how to reduce unconscious bias, we are fostering an inclusive environment. We are committed to taking consistent, positive and lifelong action to be a diverse and equitable workplace because we know that the most effective companies are made up of people with varied identities, experiences and backgrounds.

Long View is an equal opportunity employer. If you have any accommodation requests for your interview or the role, please let your friendly Recruiter know