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Executive Assistant

2 weeks ago

Grimsby, Canada Portage M&A Advisory Full time

Executive Assistant

About Us:
Portage M&A Advisory is a fast-growing professional services firm located in the GTA. We are a cohesive and energetic group that is passionate about working with business owners and solving challenging problems. Our success is driven by the strength of our relationships and the quality of our people.

The Opportunity:
As a result of continued growth, we are looking for a problem-solver with exceptional communication skills who thrives in a positive environment. You are energized by moving things along, keeping the team organized, and having your finger on the pulse. Your superpower includes being an exceptional gatekeeper who can think on their feet, coordinate activities across all levels of the firm, and keep the deal team organized and on track.

Key Responsibilities:

- General office management such as maintaining office supplies and pantry, ensuring the office remains well-organized and tidy
- Administrative support such as preparing meeting agendas, organizing engagement files, copying materials for meetings, binding presentation decks, and other similar tasks as needed
- CRM, CMS, and data room management - sending and collecting NDAs, inputting new information, updating existing information, and ensuring compliance from team members
- Facilitate planning and execution of catered events in the office’s flex space

Qualifications:

- 1-2 years experience as an Executive Assistant within a professional services environment
- Exceptional interpersonal skills with a high level of integrity and professionalism
- A self-starter who has advanced problem-solving skills and is able to multi-task
- Highly organized and energetic individual with excellent planning and organizational skills
- Working knowledge of Outlook, Word, Excel, PowerPoint, and Adobe Acrobat

Benefits and Perks:

- Positive team environment
- New building with modern office space
- Hybrid work model

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Grimsby, ON L3M 0J4: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Grimsby, ON L3M 0J4