Executive Assistant to The Mayor and Cao

Temporary Full-Time (Up to 18 Months)

**The Opportunity**

The Town of Grimsby is committed to building a future that welcomes innovative new ideas while
protecting and preserving its distinct heritage. It is a place where leaders are committed to
sustainability and honouring Grimsby’s treasured natural setting. Grimsby has become a sought
- after community where residents enjoy waterfront living, historic neighbourhoods, active living,
and world class natural amenities. It is conveniently located in the Greater Toronto and Hamilton
Area (GTHA) in a region that is home to Niagara wineries, agriculture, cuisine, and internationally
recognized attractions.

This role will provide the successful incumbent with the opportunity to work in the Office of the
CAO, introducing them to all key business areas within municipal government. Working in
partnership with the CAO, Mayors Office and Corporate Leadership Team, the Executive
Assistant will work on an array of corporate projects and initiatives. This position offers an
excellent platform for those looking to kick start their municipal government career, and will
provide the opportunity to build a strong skill set necessary for success in the public service.

**The Portfolio**

Reporting to the Chief Administrative Officer (CAO), Executive Assistant provides administrative
and executive level support, and acts as the primary point of contact for the offices of the Mayor
and CAO. The Executive Assistant manages a variety and high volume of sensitive and high-level
communications to and from the CAO’s Office ensuring consistency, timeliness and
appropriateness. This position interacts with the Mayor, Members of Council, representatives from
businesses, community organizations, the public, and all levels of Town staff.

Responsibilities include preparing correspondence, briefing notes and reports, including Council
and Committee Reports; taking minutes at meetings, scheduling meetings and appointments;
coordinating administrative and support functions for the Department; maintaining filing systems;
conducting research; responding to and/or redirecting inquiries/communications; and completing
special projects as assigned.

This position is uniquely situated to have access to all manner of confidential and/or politically
sensitive materials and absolute discretion is essential.

Public Relations/Communications and have a minimum of three (3) years of progressive
experience in a senior administrative or executive support in a broad role as defined in the
portfolio. You are experienced in managing projects, coordinating cross-departmental

Executive Assistant to the Mayor and CAO Posted: February 3, 2025

assignments and preparing executive level correspondence. You possess excellent
communications skills and sound judgement to provide strategic and tactical advice to support
senior decision makers.

**Working for the Town of Grimsby**

includes an hourly range between **$38.45 and $46.77**and a comprehensive benefits plan. **This**
**is a temporary full-time position working 35 hours per week for up to eighteen (18) months**
**with the potential for extension.**

The Town of Grimsby is a progressive employer committed to supporting employees’ work-life
balance while also fulfilling business goals and providing a high-performance work environment.
The Town also supports the health and wellness of our employees; a commitment that is
demonstrated through free access to Town recreation facilities for employees and flexible
working arrangements.

If you are excited by this opportunity, we are excited to hear from you We invite you to submit

**Posting #: 17-2025**
- We thank all applicants for their interest, however only those selected for an interview will be contacted. _
- Consistent with our values and corporate culture, the Town of Grimsby is an equal opportunity employer committed to providing an _
- inclusive, barrier-free recruitment and selection experience, and work environment. The Town of Grimsby will accommodate the needs _
- of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the _
- recruitment process up to the point of undue hardship. If you require accommodations, please contact Human Resources _
- The Town of Grimsby may use AI (Artificial Intelligence) in the recruitment process. Personal information collected will be used in _
- Be advised that the Town of Grimsby’s Human Resources department frequently audits resumes of internal and external applicants _
- to validate the accuracy and trustworthiness of information provided. Falsification of information provided at any time throughout the _

Executive Assistant to the Mayor and CAO Posted: February 3, 2025

**_JOB POSTING
- **

**Executive Assistant to the Mayor and CAO**
Office of the CAO

**1. Administrative and Strategic Support to the CAO (40%)**

1.1 Schedules and maintains appointments for CAO, as well as checkpoint mee