Payroll & Benefits Specialist

**_If you thrive in a dynamic environment and are passionate about driving clarity, consistency, and service excellence in total rewards - then our Payroll & Benefits Specialist role is for you_**

**Forbes Bros Ltd.**is seeking _an experienced _**Payroll & Benefits Specialist (full-time, permanent)**to support our People and Culture Department. This is a hybrid role based out of our **Edmonton, AB** office.

**Forbes Bros Ltd.**has a family-oriented culture that focuses on flexibility, communication, growth & respect in the workplace. Welcome to this exciting career opportunity

**What We Offer**:

- Competitive Salary
- Enrolment in Pension Plan
- Comprehensive health benefits plan
- Vacation Days and Paid Time Off (PTO)
- Hybrid work environment
- Family orientated working environment Opportunities for career growth and development

**Key Responsibilities**:

- Lives Forbes Bros. value of WE WORK SAFE & never compromising on safety in all aspects of our everyday

**Payroll Administration (Primary ownership for assigned entity)**:

- Administer full-cycle payroll for assigned designated entity, including hourly, salaried, and unionized employees, as applicable
- Ensure compliance with federal, provincial, and state-level payroll legislation, collective agreements, and internal policy
- Prepare and submit Quarterly Filings, Records of Employment (ROEs), T4s, and other year-end statutory reporting as it pertains to the entity you are assigned
- Support quarterly payroll filings, remittances, reconciliations, and audit requirements
- Respond to payroll inquiries and liaise with employees and managers regarding discrepancies, adjustments, and reporting needs
- Maintain accurate employee records and documentation within the HRIS/payroll system (Viewpoint)
- Provide backup coverage for payroll processing during team absences or vacation periods, ensuring continuity and compliance; support year-end activities including reconciliations, T4/T4A generation, and reporting

**Benefits Administration (Canada & U.S.)**:

- Administer and coordinate all group benefit programs for Canadian and U.S. employees (e.g., health, dental, life, disability)
- Manage all benefit life cycle events (enrollment, changes, terminations, retirements, etc.)
- Liaise with benefit carriers (e.g., Manulife, Mercon, 401K provider) to resolve issues and ensure seamless service delivery
- Prepare and analyze monthly remittances and benefit billing reconciliations
- Act as a point of contact for employees regarding benefits queries and claims support
- Short
- & Long-Term Disability management for US and Canada

**Retirement & Pension Programs**:

- Administer the Canadian pension and U.S. 401(k) plans, including enrollments, contribution remittances, and termination processing
- Ensure all plans operate in compliance with CRA, IRS, and plan governance regulations
- Coordinate with finance, third-party administrators, and vendors on plan changes and reporting requirements

**Program Insight & Enhancement**:

- Assist in the annual benefits renewal process, analyzing claims utilization, historical trends, and cost impact assessments
- Maintain internal documentation, SOPs, and employee-facing guides to support clarity in payroll and benefits processes
- Provide recommendations for system and process improvements related to total rewards administration
- Support HR leadership in vendor reviews, RFPs, and system integrations as required
- Perform other tasks related to this function as assigned

**What We Are Looking For**:

- A minimum of five (5) + years of progressive experience in payroll and benefits, _is required._ _Preference will be given to those with experience in both Canadian and U.S. jurisdictions_
- Certified Payroll Compliance Practitioner (PCP) _is required. CPAA or equivalent or coursework or certification in benefits administration, HR, or business, an asset._
- Experience administering benefit and retirement programs across multiple provinces/states, _a strong asset_
- Previous experience with an integrated payroll system _is required_. _Experience in_ _Viewpoint or comparable payroll systems (e.g., ADP), an asset._
- Demonstrated understanding of payroll legislation, benefit regulations, and tax compliance (Canada and U.S.).
- High degree of accuracy, discretion, and attention to detail.
- execute strong communication and interpersonal skills with ability to deliver complex information with clarity and empathy Strong analytical capabilities and problem-solving skills and a proactive approach to manage competing priorities, deadlines and ensuring compliance with changing regulations