Payroll Specialist

**Department** Vice-President Finance & Administration - Shared Services HR Services

**Salary range** $56,040.79 to $76,820.84

**Hours per week** 35

**Grade** 9

**Posted date** September 9, 2024

**Closing date** September 23, 2024

**Position Type** Full Time - Operating Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - Work primarily takes place at Enterprise Square. This role is hybrid with a mix of remote and in-person.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for Shared Services**

Established in 2021, Shared Services is a growing unit responsible for supporting the university in its human resources, finance and IST administrative processes. We are fortunate to work with faculty, staff, students, alumni, external vendors and many other third parties.

Working with Shared Services means working with a close-knit community of smart, approachable teams who collaborate, exchange knowledge and identify solutions. Our team of expert problem solvers work with the community to ensure the end to end delivery of the diverse catalogue of services we are responsible for meets the service level expectations we have committed to.

**Position Summary**

Do you enjoy working in a collaborative, fast paced and diverse environment delivering exceptional service? Then this opportunity, as a Payroll Specialist, may be a great fit.

The Payroll Specialist is responsible for monitoring timely calculation of payroll, the verification, reconciliation, balancing and preparation of remittances for statutory deductions, general deductions, pensions and benefits to carriers, agencies or others as required.

**Duties**
- Responsible for the maintenance and in-depth financial analysis, reconciliation and reporting for all institutional and benefit and payroll liability accounts
- Coordinates and processes payment cycles ensuring that all data is entered in accordance with payroll deadlines, payment processes are executed and that direct deposits and payments are produced.
- Identify and investigate problems or discrepancies between employee deductions and carrier accounts to determine source of error and develops appropriate remedy
- Prepare and submit for processing authorized remittance payments, special payment request, general ledger journals, and EFT (electronic fund transfers
- Generate/manage reporting and transactional processing through PeopleSoft HCM & finance
- Responsible for business analysis and reconciliation as related to payroll functional processing.
- Prepares annual reporting reconciliation for both pension plans - PSPP and UAPP
- Responsible for providing information and support for all audit practices as they relate to the institutional payroll and benefits accounts
- Complete preparations for annual tax slip (T4, T4A, T4ANR) production by reviewing year end personal data edits, tax table definitions and earning/deduction code setups and cleaning employee data issues
- Submit requests for Shared Services Finance to create journal vouchers, invoices and payment requests for 3rd party billing, off
- cycle charges, benefit carriers, union time-off, internal billings or other transfers as necessary
- Prepare garnishment records and payments
- Ensures all Payroll journals are posted correctly and balance to PeopleSoft payroll

**Qualifications**
- Bachelor's degree in accounting, Human Resources, or another related field. Equivalent combinations of education and experience may be considered
- 5 years of payroll and/or benefits experience in a large public sector organization. Prior experience with Back-End Payroll will be critical for this role
- Completion of Payroll Leadership Professional (PLP), Payroll Compliance Practitioner (PCP) or other payroll courses. Accounting diploma or certificate would be an asset
- Experience in payroll accounting and financial reconciliation is required
- Familiarity with payroll software and systems especially experience with PeopleSoft HCM is an asset
- Knowledge of Canadian payroll and Alberta emp