Payroll and Benefits Administrator

**_The following is a long-term contract opportunity for approximately one-year working 35 hours/week._**

As a member of the Payroll team, the
**Payroll & Benefits Administrator **provides support with primarily full cycle payroll and benefits administration including preparation of general ledger entries, account reconciliations and ad-hoc information requests.

**KEY RESPONSIBILITIES**
- Payroll:

- Prepare and input semi-monthly payroll for salary, hourly staff and pensioners.
- Process all new hires, terminations and payroll changes.
- Prepare payroll spreadsheets as required.
- Prepare and process journal entries, analyze transactions and prepare account reconciliations, as well as perform year-end activities including updating taxable benefits.
- Prepare and send out salary changes for approval.
- Maintain confidential personnel files.
- Maintain records for storage of inactive payroll files.
- Prepare new employees setup in the payroll system. Ensure time tracking and payroll are setup according to policy and working properly.
- Set up and maintain reports in the time tracking system.
- Conduct payroll and time tracking & absence management orientation with new employees.
- Provide training regarding time & attendance, and payroll system.
- Prepare routine payroll and benefit correspondence.
- Prepare T4s and T4As for employees and generate T4s for Councilors.
- File payroll related filings, such as Records of Employment (ROE), reporting for T4, T4A.**Benefits**:

- Conduct benefit orientation with new employees.
- Maintain employee benefits for any employee changes: enrollment, termination, address changes, etc.
- Administer the group benefits plan and ensure accurate deductions are entered for payroll calculations.
- Reconcile employee enrollments on benefit programs on a monthly basis.
- Perform follow-up to billing by vendors to ensure enrollment is accurate and any changes requested have been completed.
- Prepare the annual Total Compensation Statements for staff.
- Code vendor invoices for payment.
- Prepare Time Off Reports for analysis each quarter.
- Prepare vacation accrual reports each quarter.
- Review timesheets and overtime for reasonableness and approvals, if required.
- Ensure Time Off requests that require Leadership approval are approved.
- Pension:

- Produce and upload weekly demographic file for record keeper.
- Download statements and reports for each plan and the update accounting pension spreadsheets monthly.
- Prepare requests for actuary to prepare pension estimates, and statement of elections.
- Prepare correspondence to inform employee about their pension paperwork. Distribute reviewed correspondence.
- Update/maintain actuarial spreadsheet tracking pensionable and credited service and pensionable earnings.
- Maintain pensioners spreadsheet including current recipients, deferred recipients, and closed files
- Maintain pensioner and deferred pensioner contact information.
- Prepare record keeping spreadsheets and data required by Actuaries each January.
- Prepare Form 21 in January each year and monitor throughout the year to ensure no further changes are required.
- Prepare and send out Annual Pension Statement for Employees and Pensioners.
- Prepare annual CPSA pension return.
- General:

- Schedule Payroll Team meetings and maintain the meeting agenda.
- Prepare spreadsheets to determine the Milestone Award recipients.
- Prepare and update payroll related budget spreadsheets, and forecasts.
- Prepare ad hoc reports as required.
- Respond to general employee inquires regarding payroll and benefits.
- Analyze changes in payroll legislation and identify implications for CPSA.

**For additional role specifics, please see the position profile attachment located at the bottom of this posting.**

**QUALIFICATIONS**

**Education**:

- Advanced technical knowledge of a specific function or discipline (specialist), or general business knowledge of multiple functions or business processes (generalist) typically obtained through 2-3 year post-secondary diploma, or equivalent.
- Payroll Compliance Practitioner Certificate is required.

**Experience**:

- Requirement for 3 to 5 years of occupational experience.

**Skills**:

- Intermediate level in MS Word and Excel.
- Good communication skills and attention to detail required.
- Must be able to handle multiple tasks and deal with interruptions.
- Must be well organized and able to meet multiple deadlines.

**SALARY**
The salary for this contract position is $56,417 annually and includes a comprehensive benefit package.

**.**

**_CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada._