Office Administrative Assistant

2 weeks ago


Brampton, Canada Two Girls' Bakery Inc. Full time

**About Us**

We operate two growing ventures in the GTA**:Two Girls' Bakery** (filled mini cupcakes & flavour-packed minis; pickup & delivery across the GTA) and a **mortgage practice** focused on friendly, efficient client service. We’re looking for one **tech-savvy Office Admin** to support both—keeping operations organized and our bakery’s Instagram fresh.

**What You’ll Do**

**General Admin (both businesses)**
- Maintain Google Drive folders; file naming, simple checklists, and status tracking.
- Create and update basic docs/spreadsheets; light data entry and invoicing.
- Order and pickup coordination; vendor/supplier follow-ups.

**Bakery (mini desserts)**
- **Instagram management**: plan a simple content calendar, post Reels/Stories/Posts, reply to DMs/comments, track basic insights (reach/saves).
- Website updates (basic): swap photos, update product details/FAQs (Shopify).
- Order flow: confirm pickup/delivery times, prepare labels/packing slips, message customers with friendly updates.

**Mortgage admin**
- Client intake support: send/track simple document checklists; update CRM/Google Sheet.
- Prepare clean summaries from templates (no underwriting—admin only).

**You Are**
- **Tech-confident**: Comfortable with Instagram, Google Workspace (Docs/Sheets/Drive), and quick to learn dashboards (Shopify/CRM).
- **Clear communicator**: Friendly phone manner, concise writing, good follow-ups.
- **Organized & reliable**: You prioritize, hit deadlines, and keep neat digital files.
- **Creative eye (nice-to-have)**: Basic Canva/phone-photo skills for IG content.

**Requirements**:

- 1-2+ years in admin/customer-facing support **or** strong evidence you can do the job.
- Strong written/spoken English; professional phone etiquette.
- Available **5 days/week**; can cover occasional peaks (holidays, launches).
- GTA-based with reliable commute to Brampton.
- Comfortable handling confidential client information (mortgage docs).
- **Bonus**: Shopify/Squarespace, Canva/Adobe Express, Meta Business Suite, CRM basics.

**Tools We Use**

Google Workspace (Docs/Sheets/Drive), Canva/Adobe Express, Instagram/Meta Business Suite, Shopify (training provided), basic CRM/Google Sheets for mortgages.

**Schedule & Growth**

Part-time to start. Opportunity to expand hours as we grow. Performance-based path to a broader ops/marketing role.

**How to Apply**
- Your weekly availability (days and times).
- A link to **any IG/TikTok** you’ve managed (or two sample captions for a mini dessert post).
- One paragraph on how you keep yourself organized when juggling many small tasks.

**Job Type**: Part-time

Pay: $17.60-$22.00 per hour

Expected hours: No less than 20 per week

Ability to commute/relocate:

- Brampton, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Customer service: 1 year (preferred)
- Social media management: 1 year (preferred)

Work Location: In person



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