Office Administrator/executive Assistant

2 days ago

Mississauga, Canada Support Ontario Youth Full time

Support Ontario Youth is looking to hire an **Office Administrator/Executive Assistant, **to help support our driven, focused, and ever-expanding team. We welcome the experience of someone who can implement processes and systems to stay effectively organized.

Your ability to multi-task, while managing your own work with independent individual schedules is essential to this position. You need to be resourceful, adaptable, organized and a good problem-solver who can handle a changing and growing environment with ease. You are also efficient and comfortable taking direction from and supporting multiple team members. You also know that clear communication, collaboration, and teamwork is the key to a successful workplace.

**Responsibilities and Duties include but are not limited to the following**:
**Office Administrator**
- Responsible for managing your own workflow to get the job/task done efficiently and in a timely manner.
- Managing internal and external communications with all stakeholders
- Organizing office events
- General administrative duties including but not limited to answering phone, organizing filing system, preparing event materials, and handling requests or complaints in a professional manner.
- Light organization of office including public and kitchen area
- Occasional travel to support events or members may be required.
- Provide administrative support to other departments within the organization, as needed special projects and other duties as assigned

**Executive Assistant**
- Manage executive's calendar and schedule, including arranging and organizing meetings, conferences, and travel
- Handling of Board of Director meetings, agendas and take detailed minutes of meetings
- Manage and coordinate executive projects, including research, data analysis, and report preparation if required
- Maintain filing systems
- Track and monitor progress of key projects

**Qualifications and Skills**:

- 2-4 years of administrative and/or executive assistant experience
- Previous work with Board of Directors and taking meeting minutes is an asset
- Excellent understanding of Microsoft 365 with expertise in Outlook, Excel, and Microsoft Word
- Must be highly organized, efficient, detail-oriented, and have excellent communication and interpersonal skills
- Superior ability to coordinate calendars of multiple staff and dedication to completing projects in a timely manner
- Must be comfortable making calls, talking on the phone and interacting with all levels of stakeholders
- Able to work a flexible schedule
- Exposure to the skilled trades environment would be an asset but is not necessary

**Salary and Benefits**:

- TBA

**How to apply**:
**SOY hiring team

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