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Accounting and Administrative Assistant
3 days ago
Niagara Regional Broadband Network (NRBN) is the Region’s leading service provider of high-performance data, voice, and networking solutions.
The Accounting and Administrative Assistant is responsible for supporting both the accounting and administrative functions of the organization. This role requires a high level of confidentiality, discretion, and flexibility.
What Will You be Doing?
Accounts Receivable and Collections
- Prepare bank deposits of cheques received from customers utilizing remote deposit capture scanning technology
- Generate and distribute account statements to customers
- Assist customers with questions related to invoices, account balances, payments, etc.
- Review receivables listings and follow up with customers on past-due invoices to request payment and resolve any account disputes
- Prepare a monthly list of delinquent accounts to be sent to collections to be reviewed by management and correspond with collections agency on delinquent accounts and collections efforts
- Assist the finance team with month-end close and quarterly reporting activities, including reconciliations and reporting as needed
- Assist finance team and management with ad hoc data and reporting needs and/or requests from the business
Administrative
- Provide front-desk coverage, acting as the first point of contact for visitors and employees, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
- Maintain and update documentation, meeting minutes, contact lists, training materials and internal communications platform.
- Maintain inventory of office supplies anticipate requirements, ensure necessary items are ordered and received.
- Participate in projects related to the development and implementation of administrative processes and systems that create organization and structure to manage the workflow process for entire company.
- Support management and team members in assigned project-based work.
- Schedule appointments and/or meetings for various departmental staff and management as requested, ensuring relevant documentation and background information for meetings are circulated in a timely manner.
- Assist with internal gift and swag selection, procurement, distribution, and inventory management.
- Coordinate a variety of meetings, appointments, events, conferences and training including inviting participants, scheduling times and dates and all logistics including booking conference rooms, making travel arrangements as required, arranging room set-up including any necessary technology, and arranging for meals and refreshments.
- Submit and reconcile expense reports for management as necessary.
- Lead the Social Committee event coordination and planning.
- Undertake special projects, research, or other related duties as requested, within scope and spirit of the position.
What Do you Bring to the Team?
- Post-secondary diploma in Office or Business Administration
- Minimum 2 years in a related role focused on coordinating resources and supporting management considered an asset.
- Minimum 1 year experience working in accounts receivable and/or collections
- Experience using cloud based ERP systems (Sage Intacct or similar) is considered an asset
- Strong ability to multi-task, prioritize and work efficiently to meet required deadlines
- Excellent communication skills: ability to listen actively and communicate both verbally and in writing
- Ability to take initiative; proactively seeks and implements solutions to enhance organization’s efficiency
- Superior organizational skills with attention to detail
- Excellent creative problem-solving skills
- Exemplary time management skills and capable of working productively with mínimal supervision
- Adaptable to changes in process, systems, and organizational structure
- Ability to collaborate with other departments and communicate at various levels of understanding
- The above description reflects the general details considered necessary to describe the principal functions and duties of the job and shall not be construed as detailed description of all the work requirements that may be inherent in the job._
What Do We Offer?
- An attractive compensation plan including: Base salary, Performance-based bonus, Employer-paid health, dental, and prescription benefits, OMERS Pension Plan Employee Assistance Program, Flexible work arrangements
- An opportunity to work in a growing entrepreneurial organization with great culture that rewards success
Working Conditions
- Indoor office environment with occasional local vehicle travel
- Extended periods of sitting, concentration, data entry, and data comparison
- Hybrid role with a requirement to work in-office 2 days per week
- Occasionally required to extend hours of work to meet work demands or customer requirements including evenings or weekends
Special Conditions
- This position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearan
