Finance & Administrative Assistant

6 days ago

St Catharines, Canada YWCA Niagara Region Full time

As the largest provider of Emergency Shelter in the Niagara Region, the YWCA Niagara Region offers innovative housing programs and services that provide hope for women and their families living in poverty.

Position Summary The Finance and Administrative Assistant is responsible for supporting finance and administrative needs across the YWCA Niagara Region programs, including the administrative department, finance department and program departments under direct supervision of the Director of Finance

**Responsibilities**

**Finance**
- Receive and distribute vendor invoices
- Input expenses (including vendor invoices, utility bills, credit card expenses, and cheque requisitions) into QuickBooks
- Pay utility bills
- Reconcile credit card
- Prepare monthly income report
- Process, mail and track distribution of cheques
- Maintain filing system for accounts payable
- Process incoming payments and donations
- Complete bank deposits
- Prepare monthly invoices and annual rent receipts
- Support preparations for annual audit
- Finance tasks as needed as set out by Director of Finance

**Administration**
- Provide support on the maintenance of the organizations central file system
- Open and direct all incoming mail/correspondence and distribute to staff and client files
- Update staff directories and staff extension list
- Bi-Weekly uploading of employee time sheet template onto staff portal
- Receive booking requests for Oakdale meeting space
- Assist with planning and implementation of Annual General Meeting
- Scheduling/Coordinating meetings

**Qualifications**:

- Completion of High school
- 2-5 years’ experience in general administration and accounting preferred
- Knowledge of Quick Books Accounting Program an asset, but willing to train
- Demonstrated knowledge of the following issues: Homelessness, Woman Abuse, Addictions, and Mental Health Issues
- Excellent oral and written communication skills
- Confident decision maker and problem solver with critical thinking skills
- Strong conflict resolution skills
- Ability to multitask and work in a fast paced, changing environment
- Demonstrated ability to work independently as well as with a team

**Please send resume and letter of interest by Dec 27, 2024**

176 Oakdale Avenue, St. Catharines, ON L2P 2K9

**Job Types**: Full-time, Permanent

Pay: From $25.00 per hour

Expected hours: 70 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2024-12-27

  • Administrative Assistant

    1 week ago

    St. Catharines, Canada Skycomp Solutions Inc. Full time

    **General Summary** The Administrative Assistant’s primary responsibility is to provide support to the service and finance team, by performing a variety of administrative and clerical tasks, including Accounts Payables/Receivables. The Administrative Assistant will report to the CFO. This position requires you to have a high level of versatility as well...

  • Finance and Data Administrative Assistant

    2 weeks ago

    St. Catharines, Canada Hospice Niagara Full time

    Hospice Niagara, a not-for-profit charitable organization that focuses on improving the quality of life for people living with life-limiting illnesses, death, dying, grief and loss, is seeking a Finance and Data Administrative Assistant for a Summer Contract Position. **Qualifications**: - Eligible to participate in the Canada Summer Jobs Program; -...

  • Administrative Assistant

    1 week ago

    St. Catharines, Canada Investment Planning Counsel Full time

    **Job Title**: Administrative Assistant - Investment Advisor Support **Company**: IPC Securities Corporation (Investment Planning Counsel) **Location**: 43 Church Street, St. Catharines, Ontario **Employment Type**: Full-Time **Hours**: 35-40 hours per week **Compensation**: $20-$23 per hour **About Us** IPC Securities Corporation (Investment Planning...

  • Administrative Assistant

    1 week ago

    St. Catharines, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Revenue and Collections Manager

    2 days ago

    St. Catharines, Canada City of St. Catharines Full time

    **Join us to shape the future of St. Catharines!** **About the City**: In the city of St. Catharines, we are committed to realizing the vision outlined in **The City of St. Catharines - Strategic Plan 2023 to 2027**. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to...

  • Manager of Finance

    2 days ago

    St. Catharines, Canada Hotel Dieu Shaver Health and Rehabilitation Centre Full time

    As the only rehabilitation hospital in the Niagara Region, Hotel Dieu Shaver Health and Rehabilitation Centre provides specialized post-acute hospital care and exceptional clinical outcomes through inpatient and outpatient rehabilitation and complex care programs. Our interprofessional team utilizes state of the art equipment to restore health, rebuild...

  • Administrative Assistant

    7 days ago

    St. Catharines, Ontario, Canada Mechanical Contractors Association Hamilton Niagara Full time $40,000 - $70,000 per year

    Contract Opportunity – Administrative Assistant (On-Site, St. Catharines, ON)We're seeking an Administrative Assistant for an on-site contract role in St. Catharines, ON. This position involves a range of administrative responsibilities, with a primary focus on data entry.QualificationsAdministrative Assistance and Clerical SkillsExecutive Administrative...

  • Finance Manager

    3 weeks ago

    St. Catharines, Canada CEM Engineering Full time

    Direct message the job poster from CEM Engineering The ideal candidate will lead the financial planning, analysis, and reporting activities for our firm and oversee the day-to-day accounting and payroll operations of our engineering firm. Key Responsibilities Manage day-to-day accounting operations, including AP/AR, payroll coordination, expense tracking,...

  • Finance Manager

    4 weeks ago

    St. Catharines, Canada CEM Engineering Full time

    Direct message the job poster from CEM Engineering The ideal candidate will lead the financial planning, analysis, and reporting activities for our firm and oversee the day-to-day accounting and payroll operations of our engineering firm. Key Responsibilities Manage day-to-day accounting operations, including AP/AR, payroll coordination, expense tracking,...

  • Administrative Assistant

    2 days ago

    St. Catharines, Canada Family and Children's Services Niagara Full time

    **Employer: Family and Children’s Services Niagara.** **Reporting to: Director of Child Welfare.** **Location: St. Catharines, Ontario.** **Salary: Competitive salary, benefits package and pension plan.** **WHO WE ARE**: Family and Children’s Services has been making a positive difference in the lives of children, youth, and families in Niagara for...