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Administrative Assistant

4 days ago

West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

**Join us to make a lasting impact An excellent work-life balance is waiting for you**

The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized administrative professional to join our hard-working team who work collaboratively and diligently to improve education for all First Nations students in BC. Since 1992, FNESC, led by a strong and diverse board of over 125 First Nations community representatives, has worked in partnership with the First Nations School Association (FNSA), and the Indigenous Adult Higher Learning Association (IAHLA). Communications, research, partnership-building, resource development and advocacy are all part of the work we do to advance issues in First Nations education.

**What We Offer**:

- The salary for this position is $44,990.00 per year;
- Well above-average benefits plan that is 100% paid for by FNESC, that includes: extended health care, dental care, and vision care;
- Well above-average employer matched pension plan;
- Career advancement opportunities in a fast-growing organization (approximately 35% of current FNESC employees have been promoted into their current role);
- Generous annual professional development subsidy;
- Generous wellness subsidy;
- 35-hour working week;
- Regular employee appreciation events such as our annual Summer Barbeque and Christmas Party;
- Respectful work environment with a stellar work-life balance.

**Duties and Responsibilities**:
**Administrative Support**:
Working in collaboration with the Executive Assistant, provides the following administrative support:

- Data entry, reviewing and logging expense claim forms and invoices, drafting and formatting correspondence, faxing, filing, mailing, photocopying, minute taking, etc.
- Assist with the facilitation of FNESC meetings, events, workshops and conferences and to assist with the maintenance of workflows for these events. To participate in working group teams which will assist in the facilitation of these events and to undertake any associated duties as required.
- Assist with hotel and venue bookings for various Boards, committees, subcommittees, conferences, and workshops.
- Assist with travel arrangements for staff, directors, executives, board members and others as required.
- Be responsible for the inventory and distribution of publications, newsletters and collateral to First Nations and First Nations schools, as required. To distribute and/or mail out information packages when required.
- Maintain databases and filing systems for FNESC with the assistance and guidance of FNESC policies and procedures.

**Support to Reception**:
To provide coverage for the reception desk when required.
- Receive, direct and relay telephone messages and fax messages. To ensure that all phone enquiries are responded to in a polite and professional manner regardless of the situation.
- Greet, assist and/or direct visitors in a courteous and professional manner.
- Maintain communication within the FNESC office. Both written and verbal communication needs to be maintained in order to maintain workflow, scheduling and office updates/news.

**What We’re Looking For**:

- A minimum of Grade 12 education plus some equivalent combination of experience and education (Office Administration, finance, etc.,);
- Some clerical and/or secretarial experience in an office environment;
- A basic understanding of First Nations history and culture, and ideally some knowledge of education issues;
- A strong understanding of privacy and confidentiality combined with the ability to maintain confidentiality on all personal and organizational information;
- Excellent organizational and office administration skills;
- Strong record keeping and inventory skills;
- Strong data entry skills and attention to detail;
- Ability to multi-task, be flexible and work well under pressure with tight deadlines;
- Proficient skills in using Microsoft Office software, including Excel.

We offer full-time meaningful work in a professional, friendly, and diverse office environment which is easily accessible by transit and right next door to Park Royal Mall. We enjoy having occasional lunches together as a team - pizza is one of our favorites.

This is a full-time, permanent position with most of the work being done between 8:30 a.m. and 4:30 p.m. However, the nature of this position is such that occasional work outside of those hours, including weekend work, may be required.

**FNESC requires that all FNESC staff be fully vaccinated for COVID-19 for two reasons: First, because FNESC takes its responsibility to create and maintain a healthy workplace very seriously. And, second, because many of our staff attend First Nations communities in-person. Some First Nations have unique requirements and vulnerabilities related to communicable diseases like COVID-19, and FNESC always respects the needs of First Nations.**

**If you feel as if you would be a good fit for this role, please send