Administrative Assistant

Northland Properties' Construction & Design Team is seeking a highly organized and detail-oriented individual to fill the position of Administrative Assistant for Temporary Maternity Leave Coverage.
Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada's fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

Responsibilities
As our Administrative Assistant, you will provide high-level administrative support to the Construction & Design Vice President and leadership team, ensuring smooth daily operations and effective team coordination. Your key responsibilities will include:

• Scheduling and organizing meetings, conferences, and events.
• Managing executive calendars, prioritizing appointments, and preparing meeting materials.
• Coordinating travel arrangements, accommodations, and transportation.
• Processing expense reports, invoices, and other financial paperwork.
• Drafting, proofreading, and distributing emails, memos, and reports.
• Conducting research and preparing reports as needed.
• Answering and screening calls, responding to inquiries, and liaising with internal teams, clients, and vendors.
• Organizing and maintaining physical and digital files, records, and databases.
• Updating and managing organizational charts.
• Planning, coordinating, and supporting special projects, team celebrations, activities, gatherings, and other operational initiatives as required.
• Assisting with office supplies, equipment needs, and facility-related services, as well as tasks such as data entry, scanning, and document management.
• Providing general administrative support as required.
• Supporting the growth of a positive company culture and professionally representing Northland Properties.
• Performing other related duties as required.

What are we looking for?

• 2+ years of experience in an administrative or executive support role.
• Post-secondary education in Business Administration, Office Administration, or a related field is preferred but not required.
• Proficient in MS Office, especially Microsoft Outlook, SharePoint, Teams, Excel, and Word.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks and deadlines.
• Excellent written and verbal communication skills, with high attention to detail and accuracy.
• Strong interpersonal skills, with the ability to work collaboratively and build positive relationships with internal and external stakeholders.
• Demonstrated ability to take initiative, solve problems, and support operational needs with a proactive, service-oriented mindset.
• Adaptable and comfortable working in a fast-paced, dynamic environment.
• Demonstrates a positive attitude, with good initiative and a strong work ethic.

What do you get?

• Extended family health care, including vision, dental, and group life insurance.
• Employee discounts across the Northland-owned hotels and resorts.
• 25% discount at selected restaurants for up to 6 people.
• half-price passes/lift tickets at Grouse Mountain and Revelstoke Mountain Resort for up to 4 people.
• HumanaCare free mental health support & counselling.
• Collaborative, friendly working environment with a fun and inclusive culture.

Job Location:
Head Office – Vancouver, BC

Contract length:
13 to 14 months (Maternity Leave Coverage)

• We thank all applicants for their interest. Only those applicants we wish to interview will receive a reply to their application.
• You must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker.

At Northland Properties, we are committed to building a network of talented professionals who can help to provide exceptional hospitality experiences. As an equal opportunity employer, we are constantly seeking motivated and enthusiastic individuals to join us in various fields, including Construction, Finance, IT, HR, Marketing, and Support Center. To join our dedicated team and be a part of our thriving hospitality community, explore the exciting career opportunities available