Accounts Payable Clerk

2 weeks ago

Newmarket, Canada Spectrum Educational Supplies Limited Full time

The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and verification of account irregularities. The A/P Clerk will also ensure the timely and accurate processing of cheque and wire payments, match invoices and purchase orders, travel reimbursements and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations.
**Core Competencies**
- Vendor Focus and communication
- Number sensitive and accuracy
- Energy & Stress
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity

**Job Duties**
- Collaborate with the Controller to maintain general A/P functions.
- Match vendor invoices with purchase orders and receiving reports, report discrepancies if any.
- Obtain approval for disbursements and ensure that expenditures do not exceed budget.
- Prepare and fill out payments to third parties, whether by cash, cheque, credit, and other forms of payment.
- Post invoices and payments to appropriate accounts in general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Balance daily A/P batches; prepare and distribute payment reports.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.

**Requirements**:

- 1-2 years hands on experience in an A/P capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Excel and Outlook.

**Working Conditions**
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Perform any other office duties as required.
- Work from home not available

**Please Note:  **

**Job Type**: Fixed term contract
Contract length: 4 months

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 2 years (required)

Work Location: In person

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