Administrative Assistant Level 3

1 week ago

Nanaimo, Canada Nanaimo Child Development Centre Society Full time

**POSITION**: Administrative Assistant Level 3 - Full-time Temporary (6 months)

**HOURS OF WORK**:37.5 hours per week

**WAGE**: $24.76 to $26.38

**START DATE**: December 2, 2024

**POSTING CLOSE DATE**:Open until filled

**Position Summary**

As a member of the Nanaimo Child Development Centre administration team, the employee will perform a variety of administrative support functions such as: operate a multi-line switchboard or phone, general clerical duties, data entry including maintenance of records, schedules and appointment phone calls. This position reports to the Executive Operations Administrator.

**Typical Duties and Responsibilities**
- Operates a multi-line switchboard or phone, and performs reception duties such as directing calls, receiving and relaying messages, receiving and directing visitors, and responding to in-person and telephone inquiries.
- Creates client files in the electronic data base. Retains Administrative function security level for the Electronic Client Records. Performs general record management duties such as assembling files; scanning; uploading; filing and distributing documents and files.
- Receives, records, sorts and distributes incoming and outgoing mail, faxes, and internal correspondence and courier documents. Signs for receipt of packages and shipments.
- Performs general office functions, including maintaining stock for supplies in the work area and reporting to supervisor what is required for restock.
- Operates office equipment such as photocopiers, shredders, and fax machines, and carries out minor maintenance, such as loading paper, removing paper jams, cleaning glass, changing toner cartridges and refers further maintenance required to supervisor.
- Assists with client intake by performing duties such as obtaining client information and completing documentation as required. Contact families or referral partners to make or change appointments for program staff as requested. Send unable to contact letters.
- Receives, records, checks and balances cash transactions, including receiving payments and issuing receipts.
- Contacts designated authority regarding building maintenance and repair requirements.

**Qualifications**
- ** Education Training and Experience**
- Grade 12
- Office Administration Certificate or equivalent educational certification
- Two years office experience

Or an equivalent combination of education, training and experience

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties within classification to meet the ongoing needs of the organization.

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