Administrative Coordinator, Integrated Technical

2 weeks ago

Markham, Canada BGIS Full time

**SUMMARY**

The Administrative Coordinator provides back office support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters. This individual will monitor the aging PR’s, open commitments, Suspense list, process vendor setups, and perform reporting on such.

**KEY DUTIES & RESPONSIBILITIES**

Internal Purchasing
- Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support.
- Monitor several reports including open commitments, aging invoices, interface errors.
- Escalate issues to internal stakeholders as required & handle escalations from other departments.
- Create P.R.’s and make adjustments to them as necessary.
- Reviewing any aging workorders relating to purchasing challenges.
- Monitor and report on system integration issues utilizing the integration report.
- Coordinate and process new vendor setups, as well as vendor data changes.
- Collaborate with P2P, external vendors, and internal stakeholders in order to handle payment escalations.
- Ability to understand multiple software systems and the integration between them.

Analytics
- Coordinate with other departments in order to review reporting and provide analysis.
- Identify integration issues and errors via reporting.
- Collaborate on system solutions with various stakeholders and leaders.
- Manage reports on a consistent basis with daily, weekly, and monthly monitoring.

Communications
- Prepare initial content of newsletter/communications for stakeholders.
- Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content.
- Verbal and written communication with both internal and external stakeholders.
- Other related general administrative duties as required.Other duties as assigned.

**KNOWLEDGE & SKILLS**
- Administrative Experience, 3 -5 years in administrative setting.
- Intermediate ExcelAbility to work with large volume of data.

  • Project Coordinator

    1 week ago

    Markham, Canada Idealogical Systems Inc Full time

    **WHEN WAS THE LAST TIME YOU ENDED YOUR WORKDAY WITH A SMILE?** You spend 80% of your life at work, and you should be doing what you love with people you like doing it with, all while making a difference in your community. **How do we ensure that smile?** - We are fun people. - We are people who take pride in being themselves and are confident in the help...

  • Administrative Coordinator

    2 weeks ago

    Markham, Canada Movefit Lab Full time

    **Key Responsibilities** - **Scheduling & Calendar Management**: Coordinate appointments, meetings, and events. - **Bookkeeping**: Track and reconcile accounts receivable/payable, manage revenue/expense records, and assist with basic financial reporting. - **Internal Communication**: Facilitate clear, consistent communication across different departments and...

  • Administration Coordinator

    18 hours ago

    Markham, Ontario, Canada CHC Paint & Body Shop Supplies Full time

    Position OverviewCHC Paint and Auto Body Supplies is seeking a highly organized and motivated. Administrative Coordinator to join our team at our Markham location. This role is integral to supporting multiple departments including finance, sales, and operations. The ideal candidate is detail-oriented, proactive, and eager to contribute to company-wide...

  • Digital Marketing Coordinator

    6 days ago

    Markham, Canada Cherish Integrated Services Full time

    Start Date: May 12, 2025 Contract: 16 weeks, Full Time, 30 hours/wk - **Total 480 hrs** Schedule: Monday - Friday Number of Positions: 1 **Salary**: $19/hr **Our Organization**: Cherish Integrated Services (CHIS) is a registered non-profit social services organization incorporated on May 18, 2010. This organization was founded to provide services and...

  • Construction Project Coordinator

    1 week ago

    Markham, Canada Pet Valu Full time

    Location: Markham, Ontario **Job Description**: Job Summary The Project Coordinator/Administrator is an integral member of the Construction team. This role encompasses 50% of duties for coordinating, organizing, supporting and controlling project activities, from kickoff to close-out under the direction of the Construction Manager. The remaining 50% of...

  • Integrated Marketing Coordinator

    2 weeks ago

    Markham, Canada Pet Valu Full time

    Location: Markham, Ontario Job Description: What is the role? The Marketing Coordinator will assist the Integrated Marketing team in implementing various marketing strategies and plans. Working with all teams in the marketing department to provide them assistance with goals and deadlines. They will ensure to conduct market analysis and study marketing...

  • Business Development

    1 week ago

    Markham, Canada Sembcorp Industries Ltd Full time

    OverviewBusiness Development & Technical Coordinator (based in Batam) – Sembcorp Industries LtdJoin to apply for the Business Development & Technical Coordinator (based in Batam) role at Sembcorp Industries Ltd.About SembcorpSembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition,...

  • Office Manager/administrator

    21 hours ago

    Markham, Canada Digital Fire & Security Services Inc. Full time

    **Job description** **Who are we?** Welcome to Digital Fire & Security Services, a reputable and well-established company in the Fire Protection Industry. Our expertise lies in the seamless installation and maintenance of cutting-edge fire alarm systems for buildings throughout the Greater Toronto Area (GTA), as well as various locations across Canada and...

  • Guidewire Integration BSA

    4 weeks ago

    Markham, Canada TechDoQuest Full time

    What You’ll Do This position focuses on delivering integration solutions that support business operations, regulatory compliance, and customer experience. • As a Guidewire Integration BSA, you will play a key role in enabling seamless connectivity between Guidewire applications (PolicyCenter, BillingCenter, ClaimCenter) and external systems. • Act as...

  • Guidewire Integration BSA

    4 weeks ago

    Markham, Canada TechDoQuest Full time

    What You'll Do This position focuses on delivering integration solutions that support business operations, regulatory compliance, and customer experience. • As a Guidewire Integration BSA, you will play a key role in enabling seamless connectivity between Guidewire applications (PolicyCenter, BillingCenter, ClaimCenter) and external systems. • Act as the...