Administrative Assistant

2 weeks ago

Regina, Canada The Atlas Hotel Full time

Are you a skilled administrator seeking new opportunities in YQR? Imagine launching your career journey in a role that's more exciting than a barrel of monkeys. Look no further than Regina's coolest independent hotel (hint: it’s us). We're on the hunt for an Administrator to support our busy Front Desk Management team.

We take pride in delivering exceptional guest experiences and maintaining smooth hotel operations and the Front Desk is an essential part of doing so. While this area of the hotel functions 24 hours a day, 7 days a week, 365 days a year, never fear, you don't need to live here to be successful in this role. This position is intended to support the Management and team of this department and as such will be working on our less operationally focused days; Monday - Friday for full 8 hour daytime shifts.

**Your responsibilities would include but not be limited to**:

- Managing guest arrivals, addressing VIP needs, special events, and flagged reservations.
- Reviewing room assignments and ensuring no conflicts, including following up on out-of-order and out-of-service rooms.
- Drafting guest and internal communications on behalf of the hotel or Front Desk leadership team.
- Prepare and post staff schedules as well as coordinating scheduling adjustments based on occupancy levels.
- Maintaining Front Desk inventory, restocking supplies, and coordinating vendor refunds.
- Assisting with administrative tasks like proofreading, calendar management, and guest mail.
- Conducting initial investigations by gathering relevant data, reviewing records, and tracking operations ticket history.
- Providing organizational support to Front Office leadership, maintaining storage areas, and offices.
- Taking meeting minutes and documenting to do's, deadlines, and following up to ensure adherence to these.

**Qualifications**:

- Proven experience as an office administrator, office assistant or supporting role.
- Outstanding communication and interpersonal abilities.
- A proficiency for proper grammar, spelling and command of the English language both spoken and written is essential.
- Excellent organizational and time management skills.
- Excellent knowledge of MS Office.
- Certification in office administration or a relevant field is preferred.
- Previous experience at the Front Desk of a hotel and familiarity with Opera are beneficial but not required.

**About Us**:
As an independent, locally-owned establishment, we invest in our hotel, foster an exceptional Crew, and strive for unparalleled guest experiences. Our Core Values - Above & Beyond, Fastidiousness, Got This, Unconventional, and Neighbourly - steer us toward service excellence. Our offerings include free parking, daily Crew lunches, health benefits, engaging staff events, and other fantastic perks.

  • Administrative Assistant

    4 days ago

    Regina, Canada Western Potash Corp. Full time

    **Position Title: Administrative Assistant** **Location**: WPC Project Site near Kronau, SK (NW 20 14 17 W2nd) **Reports To**: Operations Manager **Job Summary** Western Potash is a potash mining company located in Regina, Saskatchewan, Canada. Our company is a wholly-owned subsidiary of Vancouver-based Western Resources Corp. which is publicly listed on...

  • Administrative Assistant

    2 weeks ago

    Regina, Canada Regina Catholic School Division Full time

    POSTING: Administrative Assistant ILS Media Assistant (0.50 FTE) Administrative Assistant 2 - Creative Content, Curriculum and Instruction (0.50 FTE) In a Catholic environment that fosters collegiality and supports continuous learning, this employee provides support services in an office setting within Information and Library Services. The Administrative...

  • Administrative Assistant

    1 week ago

    Regina, Canada PTI Transformers Inc. Full time

    **THE OPPORTUNITY AWAITS YOU** As an Administrative Assistant supporting the Operations team, you will be responsible to proactively assist in the preparation of documents and records to support the timely and accurate procurement of materials for projects, production, and the organization. Administrative functions include computer data entry into various...

  • Administrative Assistant

    1 week ago

    Regina, Canada Health Careers in Sask Full time

    Position #: 177912Expected Start Date: December 15, 2025Union: OOSFacility: Saskatchewan Health AuthorityCity/Town: To Be Determined Department: Executive Director PHC NW 3 4 5 6Type: Full-time regularFTE: 1Shift Information: DaysHours of Work: 5 shifts of 7.5 hours per 1 weeksRelief: NoFloat: NoField Hours: NoSalary or Pay Band: As per Terms and...

  • Administrative Assistant

    1 week ago

    Regina, Canada Prairie Psychology Services Full time

    We are hiring a full-time **Administrative Assistant **for our psychology clinic. This role will report to the Clinic Manager. **Prairie Psychology Services** provides expert individual, family, and couples therapy backed by science. Our mission is to provide quality, evidence-based assessment, and treatment services in a compassionate, confidential, and...

  • administrative assistant

    1 week ago

    regina, Canada Randstad Full time

    Are you a highly organized, detail-oriented administrative professional ready to be the backbone of a dynamic regional operations team? We are seeking a dedicated Administrative Assistant II, the primary focus of this position is to provide daily administrative support to the various functional groups in the Regional Services department. This includes office...

  • Administrative Assistant

    1 week ago

    Regina, Canada Shermco Industries, Inc. Full time

    Overview: Shermco Industries is seeking administrative/office management support to help successfully and efficiently help run our office, as well as provide exceptional support to our employees, managers and customers Shermco Industries, Inc is seeking an Administrative Assistant **Responsibilities**: - Collect and enter data into ERP (Navision) and...

  • Administrative Assistant

    1 week ago

    Regina, Saskatchewan, Canada Everflow Eaves & Exteriors Full time $45,000 - $75,000 per year

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role involves a variety of administrative tasks, including managing communications, maintaining records, and assisting with customer service. This...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada CIBC Full time

    What you'll be doingCIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele.As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client...

  • Administrative Assistant

    1 week ago

    Regina, Canada PCL Construction Full time

    The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can help...