Office and Events Coordinator

6 days ago

Montréal, Canada Novisto Full time

At Novisto, we are a technology startup that is growing rapidly. In order to ensure our employee experience, we are looking for a dynamic and empathetic professional to join our team. In this role, you will be in charge of overseeing the day to day office operations and to offer support to a variety of teams. You will also be responsible for events planning and coordination and making sure that we are able to deliver memorable experiences for our employees.

**Your responsibilities will include**
- Manage all aspects of the office environment. This will require you to physically be in office 5 days a week.
- Manage inventory supplies and restocking of stationery, snacks, office supplies, etc.
- Oversee facilities requests for the building (refurbishments, keys, repairs, security system, etc.);
- Coordinate the elaboration and execution of all Novisto social events in collaboration with the Head of People & Culture and the social committee.
- Manage event budgets and contracts.
- Assist in organizing meetings, conferences, and any special events logistics.
- Help manage the calendar of the CEO and modify the schedule based on priorities.
- Coordinate onboarding and offboarding logistics including equipment shipping.
- Coordinate travel arrangement by working with hotels and airlines to ensure an efficient and cost sensitive process including marketing requests.
- Receive and sort mail and packages and help coordinate marketing sent out requests for specific campaigns.
- Other administrative support tasks as necessary.

**What we're looking for**
- One year minimum of administrative experience.
- Empathetic, authentic, social individual who is passionate about working with diverse people;
- Natural ability to build relationships;
- Excellent verbal and communication skills (Bilingualism French and English);
- Superior work ethic and able to work efficiently with cross-functional teams;
- Exceptional attention to detail and organizational skills;
- Good knowledge of Software Applications - Gmail, Excel, Powerpoint.

**What we offer**
- Join an early stage, well-financed company;
- Advance Novisto's purpose of contributing to the sustainability of the economy, environment, and society by empowering companies to make better decisions and disclosures through our ESG data management software;
- Generous health benefits (100% Insurance coverage & access to Dialogue's telemedicine app)
- 4 weeks of vacation
- Stock option plan
- Summer hours
- Work from our beautiful office, in Old Montreal, close to downtown and steps away from a metro (subway) station

  • Event Coordinator Assistant

    2 weeks ago

    Montréal, Canada Ristorante Beatrice Full time

    **Ristorante Beatrice** Join the catering team of one of Montreal's top restaurants **Catering & Event Coordinator** The Catering & Event Coordinator will bring special events from vision to execution. This opportunity might be for you if: You enjoy working in a fast paced, growing, small business environment. You are punctual and reliable with strong...

  • Catering Event Coordinator

    2 weeks ago

    Montréal, Canada Ristorante Beatrice Full time

    **Cafe AMEA** Join the catering team of one of Montreal's top Cafés **Catering & Event Coordinator** The Catering & Event Coordinator will bring special events from vision to execution. This opportunity might be for you if: You enjoy working in a fast paced, growing, small business environment. You are punctual and reliable with strong work ethics and...

  • Event Coordinator Assistant

    7 days ago

    Montréal, Canada Ristorante Beatrice Full time

    **Ristorante Beatrice** Join the catering team of one of Montreal's top restaurants **Catering & Event Coordinator** The Catering & Event Coordinator will bring special events from vision to execution. This opportunity might be for you if: You enjoy working in a fast paced, growing, small business environment. You are punctual and reliable with strong...

  • Coordinator, Rentals and Events

    2 weeks ago

    Montréal, Canada MUSEE McCORD STEWART Full time

    Under the supervision of the Head of Marketing and Visitor Experience, the incumbent is responsible for managing room rentals and events that take place at the Museum. **Duties and Responsibilities** **Room rentals and partner events** - In collaboration with the Head of Marketing and Visitor Experience, help develop the annual room rentals plan; - Track...

  • Corporate Events Coordinator

    6 days ago

    Montréal, Canada Genetec Full time

    **The team**: As Corporate Events Coordinator, your primary focus will be the management and delivery of flawless corporate visits to our guests at our Montreal headquarters. Reporting to the Corporate Events and Experience Manager, you are well organized, detail oriented, and are comfortable working in a dynamic and fast-paced environment. Additionally, you...

  • Event Coordinator

    2 weeks ago

    Montréal, Canada Le 9e Productions Full time

    The event specialist at le 9e Productions is responsible for managing all inbound business. Through the event cycle of service, the specialist is thorough and detailed in all communications with clients, ensuring event details are shared with the client and teams. The event specialist provides exceptional service and ensures that clients return. **Primary...

  • Event Coordinator

    2 weeks ago

    Montréal, Canada Autodesk Full time

    Job Requisition ID # 25WD92552 _ La traduction en anglais se trouve plus bas!/The English translation can be found below!_ Description du poste Rejoignez l'équipe Autodesk Tandem et intégrez un environnement de type start-up où vous contribuerez à un tout nouveau produit à la pointe de la technologie innovante. Notre mission consiste à créer une...

  • Event Coordinator

    7 days ago

    Montréal, Canada Depanneur La Frontiere Full time

    On-site Event Coordinator A non-profit multicultural center is looking for an energetic and dynamic event coordinator to manage all on-site events. This is a newly established role that used to be part time. The organization has a family vibe environment and is very welcoming. You would be part of a small, hands-on team, working closely with all the clients...

  • Officer, Events

    4 weeks ago

    Montréal, Canada Cystic Fibrosis Canada Fibrose kystique Canada Full time

    Officer, Events (Bilingual) Status: Full-Time - Existing position Location: Montreal, Quebec - Hybrid This job posting is available in French and English. We are committed to a human centered recruitment process, with no use of artificial intelligence at any stage. Cystic Fibrosis Canada is looking for our next Officer, Events (Bilingual) to help Canadians...

  • Office Coordinator

    6 days ago

    Montréal, Canada altavia.cloudraker Full time

    **Office Coordinator**_ (aka head of office mojo)_** altavia.cloudraker is looking for an Office Coordinator to bring people together, and keep our office running smoothly. We're especially looking for someone who is bilingual, highly organized, and takes pleasure in handling the details, both big and small. You'll need to put everyone who walks into the...