Administrative Assistant
2 weeks ago
**Job Summary**
**Administrative Responsibilities**:
- Answering Phones
- Greeting Guests
- Handling mail and couriers
- Managing the office supplies & kitchen supplies
- Managing calendars for the Franchise Support Team
- Scheduling calls and meetings
- Taking meeting minutes
- Managing data collection and organization
**Event Coordinator Responsibilities**:
- Coordinate all training materials
- Coordinate all aspects of events from start to finish
- Collaborate with clients to determine their needs and preferences
- Select event venues, vendors, and services
- Manage event budgets and ensure all expenses stay within the allocated budget
- Oversee event setup, including decorations, seating arrangements, and audiovisual equipment
- Coordinate event logistics such as guest lists, invitations, registrations and RSVPs
- Handle any issues or troubleshooting during events to ensure a seamless experience for guests
- Manage room bookings, food and beverage orders and AV requirements
**Qualifications**:
- College Diploma or University Degree
- Proven experience as an Event Coordinator or similar role
- Strong organizational skills with the ability to multitask effectively
- Excellent communication and interpersonal abilities
- Detail-oriented with a creative mindset
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
- Proficient in Google Suite (Google Sheets, Google Docs, Google Slides)
- Knowledge of administrative tasks and office procedures
- Experience in customer support or front desk roles is a plus
**Job Types**: Full-time, Permanent
Pay: $45,000.00-$50,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Administrative experience: 2 years (required)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-09-20
Expected start date: 2024-09-22
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