Administrative Assistant

**Req ID**:146978**
**Company: Nova Scotia Health**
**Location**:Provincial** **Zone, **Chipman Facility**
**Department**:MHA Sr Dir Mental Health & Addictions**
**Type of Employment**:Temporary** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:5-Jan-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director by effectively coordinating the day-to-day operation of the Senior Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the Administrative Assistants within the Mental Health & Addictions Portfolio and across Nova Scotia Health.

The position is responsible for the development and mentorship of the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Mental Health & Addictions group on occasion.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders required
- Excellent communication, interpersonal, prioritizing and organizational skills
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
- Ability to work independently with mínimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
- Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
- Demonstrated ability to meet tight deadlines in a fast-paced environment, and to turn work around within a short time span with competing and often changing demands and priorities

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Temporary Full Time position; 75 hours bi weekly
- Approximately 12 months

**Compensation and Incentives**:
$23.57- $29.65 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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